Role: Head of Administration Services
Location: East Grinstead (own transport essential due to location)
Salary: £43,000 - £45,000 (DOE)
Hours: Monday to Friday, 9:00 am - 5:00 pm (37.5 hours per week)
Our client, a highly reputable name in the Private Medical Sector, is renowned for their exceptional services and commitment to both patients and employees. They offer a supportive and collaborative environment where your contributions will make a real difference.
What's in it for you:
31 days of annual leave, excluding bank holidays
Private medical cover
Company pension scheme
Free onsite parkingIf you're looking for a dynamic role in a progressive organisation that values its team members, this could be the perfect opportunity for you! Please note, this is a fully office based role with no hybrid working available.
The Role:
As the Head of Administration Services, you'll be a key member of the Senior Management Team, responsible for ensuring the efficient running of administration services, facilities, and IT management across the business. This is a hands-on and varied role with significant opportunities to make an impact.
Key Responsibilities:
Team Management
Lead and manage a team of 7 administration professionals (onsite & remote).
Oversee work schedules, ensuring workload demands and quality standards are consistently met.
Identify areas for improvement and deliver relevant training as needed.
Provide day-to-day support for queries and act as the main point of contact for the department.
Actively contribute to team meetings, in-house training sessions, and Head of Department discussions.
Manage the team budget and ensure successful delivery of goals.
Review and refine operational processes to improve efficiency.
Generate and present weekly/monthly departmental reports for Senior Management.
Facilities Management
Oversee all aspects of building and facilities maintenance.
Liaise with contractors and suppliers to on-board, renew, and review service agreements, ensuring the best value and service quality.
Ensure equipment is maintained in line with compliance standards.
IT Management
Oversee the implementation, maintenance, and performance of IT systems.
Monitor software performance, identify inefficiencies, and recommend improvements.
Manage the relationship with the external IT provider to ensure seamless operations.
The ideal candidate will have...
A background in clinical/medical settings (or a similar environment).
Proven experience managing people and multidisciplinary teams.
Strong financial acumen, with experience in budgeting and financial analysis.
Exceptional problem-solving skills and the ability to make decisions effectively.
Excellent communication skills to liaise confidently with internal teams, senior management, external customers, suppliers, and contractors.
Proficiency with IT systems and confidence working with new and evolving software.
If you're a motivated and organised professional looking to lead in a dynamic and rewarding environment, apply now to hear more about this fantastic opportunity