Join our dynamic team at Foundry Healthcare Lewes as we strive to deliver exceptional care to our community. As the Premises and Facilities Lead, you will help to ensure the proactive upkeep of Foundry's four General Practice sites. Working closely with each of the four Site Coordinators, you will troubleshoot issues and respond to queries relating to maintenance and repair, as well as ensuring sub-contracted services and utilities are of good quality, effective, and value for money. This role includes line management responsibilities.
Main duties of the job
Support the Business Services Manager in finance aspects, CQC audits, and obtaining quotes for repairs within practices.
Ensure that safety checks are carried out according to guidance/protocols in place.
Work with Infection Control Leads, Site Coordinators, and teams to ensure sites are clean and resolve any key issues.
Build and develop relationships with staff and contractors for urgent repair works.
About us
Foundry is a single Practice PCN serving a population of circa 29,000 patients in the Lewes and Ringmer area of East Sussex. We operate from three surgery sites in Lewes and one in Ringmer, a mixture of both purpose-built and converted buildings. Foundry aims to provide consistently excellent primary care to our local population and to develop a comprehensive population health management approach with our patients and partners.
Job responsibilities
Building Management
1. In collaboration with the Site Coordinators and Patient Services Manager, keep a watchful eye on existing sites, ensuring all repair and maintenance needs are quickly identified and responded to.
2. Ensure cleanliness of sites is maintained; working with Infection Control leads, Site Coordinators, and existing teams to identify and resolve issues.
3. Carry out minor maintenance and ad-hoc duties such as moving furniture/equipment/goods around the sites, ensuring appropriate training and risk assessment for heavier goods.
4. Develop relationships with key local workmen and contractors so that urgent or planned repairs can be responded to in a timely and effective manner.
5. Oversee any building works; liaising with landlords and/or external contractors to ensure that they operate in line with agreed specifications, plans, and deadlines.
6. Lead on all office moves ensuring effective pre-planning for movement of existing office equipment and delivery of new equipment and furniture.
7. Advise on and support options for configuring clinical and other services in line with premises availability.
8. Lead on appropriate new venue or delivery location searches for project areas, working closely to identify their needs and consider service limitations and constraints when reviewing venue suitability.
Compliance
1. Work with the Business Services Manager and Lead GP for Governance to support Health and Safety aspects of premises management across the organisation.
2. Ensure that safety and compliance checks are completed in line with required schedules, and that accurate records are kept, including PAT testing, legionella and water temperature checks, risk assessments, and fire safety.
3. Manage security across all sites, ensuring effective procedures are in place for key holding, alarms, and access codes.
4. Contribute to CQC records and audits; supporting reporting as required.
5. Ensure calibration and maintenance schedules for medical equipment are met, as well as arranging ad hoc repairs as required.
6. Attend internal meetings as required.
Finances
1. Deliver effective procurement within the organisation, obtaining the best price and contracts for the supply of utilities, cleaning contracts, intruder alarms, office furniture, and equipment supplies.
2. Obtain a minimum of three competitive quotes for all larger building works and ensure that these costs fall within the allocated budget and comply with all Foundry's financial processes in the discharging of responsibilities.
3. Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure, and opportunities for cost improvement.
Person Specification
Experience
* Previous experience of facilities management
* Previous experience of dealing with contractors
* Basic DIY and maintenance skills
* An understanding of general practice
Knowledge and Skills
* Driving Licence - have their own car to travel between sites
* DBS Check
* Demonstrates effective communication both written and verbal
* Prioritising workload effectively in a fast-paced environment
* Motivated with ability to show initiative; being proactive and responsive to changing business needs
* Ability to work effectively with minimal supervision, but as part of a team
* Excellent attention to detail, organisation, and planning skills
* Evidence of team working
* The ability to be self-motivated with a can-do attitude; evidenced working under own initiative
* Trustworthy, honest, reliable, caring, and sympathetic
* Knowledge of CQC requirements relating to role
* Understanding of General Practice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
#J-18808-Ljbffr