Personal assistant

EP Group - Personal Assistant

EP Group is an award-winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic-based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco, and Starbucks.

Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at our global HQ in Yardley.

As a growing business, this is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi-task and manage changing priorities in a professional and efficient manner.


Key Accountabilities – PA / Personal Assistant:

* Diary and strict time management
* Email management, including dictation
* Proactively formulate responses to emails on their behalf where possible
* Arranging meetings, calls, and video calls between the Director and internal staff and external parties
* Regular international travel arrangements, including flight, train, and hotel bookings
* Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation
* Arranging medical appointments as and when required for the Director and other family members
* Recognizing business-critical matters and raising them immediately with the relevant personnel
* Maintaining files; hard and soft copies
* Preparation and typing up of documents
* Arrangement of secure document sending and tracking
* Ensuring that business-critical documents are filed in an appropriate and known server location and can be easily located when requested
* Post handling
* Making credit card payments as and when requested
* Obtaining and filing credit card and pro forma payment receipts
* General filing, record keeping, and note-taking as and when required
* Providing holiday and absence cover for up to 3 other Personal Assistants
* Other ad hoc tasks as requested by the Directors and Shareholders


Essential Experience / Special Requirements – PA / Personal Assistant:

* Experience of supporting at Director / Shareholder level
* Experience of Office 365
* Keen attention to detail
* Discreet and confidential approach
* Ability to manage multiple tasks at any one time
* Confident, enthusiastic, and positive personality
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