This role is for internal applications from Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
Location: Positions are available in two locations - Mitchell Way, Portsmouth PO3 5PE and St Mary's Hospital Parkhurst Rd, Newport PO30 5TG
Band: 3 Salary £24,071 - £25,674 per annum
Contract Type: Full time / Permanent
Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team.
Main duties of the job
Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary.
This role is part of the Single Corporate Services and will require the successful candidate to work across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally).
Working for our organisation
Our vision for Single Corporate Services:
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
Why are we changing the way we deliver Corporate Services?
Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
The single corporate service is delivered across both organisations. You may be based at either IWT or PHU, and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in-person leadership. The arrangements and frequency will be agreed locally.
Detailed job description and main responsibilities
Key Responsibilities:
* To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, policies, and Trust guidelines.
* You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
* You will be responsible for the processing of subject access requests and, if required, escalating queries or potential breaches in timescales.
* You will be responsible for the day-to-day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
* You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly.
* You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation.
Person specification
Qualifications:
* GCSE (or equivalent) grade 4 or above in English and Maths.
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