Join Our Team: Wedding Coordinator
(10-Month Contract)
Location: Trail Hub, Uxbridge, ON Contract Term: 10 Months (March 1, 2025 – December 31, 2025) Compensation: Competitive, based on experience
About Trail Hub
Trail Hub is a vibrant destination offering unique event spaces, dining experiences, and recreational activities in the stunning surroundings of Uxbridge, Ontario. We specialize in creating memorable experiences for our guests, from weddings and corporate events to casual gatherings. We are currently seeking a passionate Wedding Coordinator to join our team on a 10-month contract to help deliver seamless, unforgettable wedding experiences.
About the Role
As Wedding Coordinator, you will be responsible for executing Banquet Event Orders (BEOs) and ensuring seamless event day coordination. You will work closely with our events sales and onboarding team, who handle sales and client onboarding, while collaborating specifically with our operations team for day-of event execution. This role requires strong digital and organizational skills, communication, and attention to detail to create a smooth and successful wedding experience for each couple.
Key Responsibilities
* Work closely with the events sales and onboarding team to ensure smooth transitions from booking to execution.
* Execute Banquet Event Orders (BEOs), ensuring all event details are followed accurately.
* Collaborate with the operations team to oversee day-of event logistics, including setup, timeline management, and troubleshooting.
* Coordinate and communicate with vendors to ensure seamless event execution.
* Lead wedding day operations, ensuring all details align with the couple’s vision and Trail Hub’s service standards.
* Work closely with the culinary and hospitality teams to ensure smooth execution of catering and beverage services.
* Conduct site visits and walkthroughs with clients, offering expert guidance on layout, décor, and flow of events.
* Ensure all events comply with health and safety regulations, licensing requirements, and Trail Hub policies .
What We’re Looking For
* Experience: Minimum 2 years in wedding or event coordination, preferably at a hospitality or venue setting.
* Organization & Attention to Detail: Ability to juggle multiple weddings, timelines, and tasks while maintaining exceptional attention to detail.
* Client-Focused: A warm, professional, and empathetic approach to working with couples, vendors, and teams.
* Problem-Solving: Quick thinker who can remain calm under pressure and troubleshoot issues effectively.
* Team Player: Works collaboratively with internal departments, vendors, and couples to deliver outstanding events.
* Weekend & Evening Availability: This role requires working weekends and evenings, particularly during peak wedding season.
* Strong Communication Skills: Ability to communicate effectively in person, over the phone, and via email.
Why Join Trail Hub?
* Work in a beautiful outdoor setting with a dynamic and passionate team.
* Be part of a growing event and wedding venue known for its exceptional service.
* Gain valuable experience in event coordination and hospitality.
* Opportunity to work with a diverse range of couples and vendors to create one-of-a-kind weddings.
How to Apply
If you’re a passionate Wedding Coordinator who thrives in a fast-paced, dynamic environment, we’d love to hear from you! Please send your resume and cover letter to adam@thetrailhub.ca with the subject line “Wedding Coordinator Application – Your Name” .
Trail Hub is an equal opportunity employer and welcomes applicants from all backgrounds. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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