Location: Heathrow (Feltham) or Midlands (Tamworth) -Hybrid option of up to 2 days remote working per week available
Contract: Permanent
Hours: 37.5 hours per week
Closing date: 28th February 2025
About Us
Eurofins Scientific is a leading international group of laboratories with over EUR 6.95 billion annual sales and over 63,000 employees with a network of 950 laboratories in 60 countries.
Eurofins has a network of 16 sites in the UK and the Group provides an unparalleled range of over 200,000 reliable and validated analytical methods and support services to the pharmaceutical, food, environmental and consumer product industries, and to governments.
Eurofins Forensic Services (EFS) laboratories are amongst the most advanced analytical facilities in Europe, enabling the company to offer a complete and comprehensive range of independent and innovative forensic testing solutions to police forces, legal and criminal justice organisations throughout the UK and Europe.
The Role
Reporting to the HR Operations Manager, the HR and Payroll Administrator will provide professional Payroll and HR administration support on a wide and full range of Human Resources matters. The role will require efficient, effective and accurate application of HR processes and procedures in compliance with company policies, protocol and employment law.
Key Responsibilities and Accountabilities
Recruitment & Onboarding
* Provide recruitment administrative support, including advertising both internal / external vacancies.
* Management of the new starter administration processes, including the generation of offer letters and contracts of employment.
* Uploading new starter details into Company HR Systems and 3rd party benefit supplier portals.
* Processing all new joiner reference checks and requests to BPSS standards.
* Processing Drugs & Alcohol protocol for new starters.
* Raising new starter occupational health questionnaires via the PHC portal where applicable.
* Coordination of Right to Work checks, including conducting share code online Right to Work checks via GOV.UK.
* Support managers with any ad hoc onboarding queries and requests.
Payroll
* Preparation of the monthly payroll documentation for submission to 3rd party payroll provider.
* New Starters and Leavers documentation.
* Salary and allowances changes.
* Variable payments, including overtime and annual or ad hoc bonus payments.
* Unpaid leave and sickness processing.
* Parental leave processing.
* Monthly management of the payroll checking process for handover to HR Operations Manager.
* Respond and resolve payroll queries.
* Provide input and information for HMRC & PWC Audits.
Employee Lifecycle
* Management of the HR shared inbox including responding to HR & Payroll admin related queries.
* Ensure all approved contract changes are actioned in a timely manner.
* Process resignations and action leaver processes.
* Recording and filing of employee sickness notifications.
Additional Duties
* Processing third party invoices on behalf of the department.
* Set up of the monthly Engagement Survey and quarterly Exit Interview Survey.
* Process monthly organisational chart updates.
Required Knowledge, Experience and Technical Skills
Essential
* Experienced HR administrator with a bias towards pay and benefits.
* Experience of payroll management via a 3rd party payroll bureau.
* Experience in processing salary sacrifice arrangements.
* Understanding of payroll auto-enrolment processes.
* Experience working with HR systems.
* Strong Microsoft Office skills.
* Strong numeracy skills.
* Knowledge of HMRC payroll requirements.
* Understanding of HMRC tax documentation requirements.
* Knowledge of human resources practice and employment law.
Desirable
* CIPD Level 3 or payroll related qualification.
* Benefits administration experience.
Behaviours
* A proactive, positive ‘can do’ attitude.
* Remains calm under pressure and can appropriately prioritise tasks.
* Ability to work flexibly and demonstrate excellent organisational skills.
* Demonstrate initiative to identify areas for improvement.
* Excellent interpersonal skills.
* Operates in a sensitive and confidential way.
* Demonstrates the Eurofins Forensic Services company values.
Company Benefits
In return for your hard work and loyal service, we will offer a competitive salary, and a selection of employee benefits via our flexible benefits menu which includes:
* Life Assurance (3 times annual salary).
* Scottish Widows Company Pension Plan.
* 25 days annual leave plus bank holidays.
* Holiday buy and sell scheme.
* Employee length of service awards.
* Employee technology scheme.
* Discount vouchers and flexi reward points.
* Perkbox membership.
* Learning and study support.
* Employee Assistance Programme.
* Health Cash Plan membership.
* Enhanced company sick, maternity and paternity pay scheme.
* Refer a friend scheme.
* Cycle to work scheme.
* Give As You Earn (GAYE) Scheme.
* Subscription to mental health support.
Additional Information
Due to the highly sensitive nature of the work, applicants should note that security clearance is required for this role. To gain security clearance you must have five years continuous residency in the UK. Security clearance is undertaken by a third party to police personnel vetting standards.
In addition, due to the nature of the work we undertake, for employees based at EFS Midlands or likely to attend EFS Midlands, you must inform us if you come into contact with any firearms or ammunition through work.
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