* Co-ordinate the work of the Board of Directors by acting as the clerk for meetings and committees.
* Co-ordinate the work of Romero Catholic Academy Trust and Governing Bodies by providing an efficient clerking and support service.
* Carry out the duties of Company Secretary for Romero Catholic Academy Trust.
* Draft the Trust annual Calendar ensuring meetings and events across the Trust are coherently planned.
Governance Professional
* Act as Clerk to the Board of Directors and Romero Catholic Academy Trust, including the preparation of agendas and reports, attendance at meetings of the full Board and their sub-committees, taking minutes, and arranging any follow-up action.
* Recruit, train and manage a team of local governing Board clerks.
* Ensure Local Governing Boards agendas reflect Trust-wide priorities and are within the scheme of delegation.
* Maintain a record of minutes for Directors and Local Governing Board meetings.
* Advise headteachers on the content of the headteacher's report to LGBs and Directors.
* Advise the Board of Directors, Local Governors and CEO on matters of school governance, obtaining legal advice as required.
* Ensure the Board of Directors and Local Governors carry out their responsibilities in line with school governance guidelines.
* Maintain a register of business interests for Directors and Local Governors and bring any issues of conflict of interest to the attention of the Board of Directors.
* Maintain governance information for schools and the Trust on GIAS
* Ensure governance and academy information is up to date on the Romero website.
* Provide support and guidance to the Chair of Directors and Chairs of Local Governing Bodies at meetings.
* Ensuring associated paperwork is submitted and uploaded to The Trust Governor (or any electronic system which the trust chooses to utilise) within the Trust's agreed timescales.
* Undertake research and provide briefing papers for Directors and Governors on changes in legislation affecting the Trust and schools.
* Ensure that confidentiality is maintained in all areas and that all GDPR principles are adhered to in governance and Trust meetings arrangements.
* Have due regard for the Scheme of Delegation content to ensure decisions are approved and recorded in accordance with the directions of the Scheme.
* Provide support for Headteachers and Governors for OFSTED.
* Provide support for Headteachers for CSI inspections.
* Maintain subscriptions to appropriate organisations.
* Update and implement a training schedule for governors.
* Organise and when necessary, deliver bespoke/in person training for governors.
* Update and implement an annual planner for Board and governors' meetings.
* Ensure new Directors and Governors receive an effective induction and appropriate checks such as DBS checks take place.
* Maintain and update the Trust website and social media platforms as necessary.
* Undertake website compliance checks for Trust schools.
* Ensure parental complaints are dealt with according to policy.
* Ensure schools follow permanent exclusion deadlines and procedures.
* External reviews of governance.
* Support the Board with external reviews of governance.
* Line manage the staff within the governance team.
Company Secretary
* In conjunction with CEO and CFO, prepare reports and submissions to Companies House.
* Maintain company records such as registers of Directors, Members, Governors and 'People of significant control' Register.
* File documents and accounts at Companies House within correct timescales.
* Ensure that the Board of Directors acts within its powers and decisions are communicated and notified to the relevant bodies, principally the DfE.
* Ensure the Directors are aware of their responsibilities in the area of compliance, policy development and record keeping.
* Provide advice to the Board of Directors, Members and Governors on changes in legislation which may affect the governance of the Romero Catholic Academy Trust.
* Prepare information for Trust annual report and termly newsletters.
* Ensure accurate governance information is available on Romero and the school website.
* Attend and arrange the annual general meeting for the Trust.
* Act as the Trust DPO and FIO.
* Conduct termly GDPR compliance checks supported by the Legal Advisors. Policy Development
* Ensure all school-based policies are regularly reviewed and approved by Local Governing Boards as required.
* Ensure statutory requirements for the publication of policies on the Trust/school website are adhered to.
* Implement and manage a policy management system and ensure all Trust policies are regularly reviewed and approved by Directors as required.
Trust Growth
* Support new academies joining the Trust to align to the Trust's structure.
* Conduct due diligence and on boarding of LGBS. Other Responsibilities
* To work collaboratively within immediate team and the wider school community.
* To be fully committed to the safeguarding and promotion of welfare for all young people.
* To be aware of and comply with policies and procedures relating to child protection, safeguarding, pastoral issues, health and safety, security, confidentiality, and data protection.
* To undertake any other duties as may be required from time to time by the CEO.