British Gymnastics has the following 12-month Fixed term, full-time post: Finance and Procurement Assistant 37 hours per week Salary £23,584.00 to £25,000 per annum (depending on experience) 39 days annual leave (including Bank Holiday and Company days) 2 wellbeing days a year weekly exercise and wellbeing hours This is a dual based role working from Lilleshall National Sports Centre, nr Newport, Shropshire (2 days a week) and from home Role Summary The main purpose of the role is to deliver high-quality & dynamic support services across finance and procurement activities including supporting the purchasing process (from requisition to invoice), administering parts of the finance system (Iplicit), undertaking procurement & contracting tasks, and being a ‘superuser’ across a number of related IT systems. Please refer to the Role Profile for further information about this role Main areas of responsibility 1. Purchasing Support Typical Activities: Monitor, review, and amend requisitions raised to ensure accuracy and correct coding Process New Supplier / New Customer Set-Up Requests including due diligence checks Support the purchasing/sales processes, providing help and support operationally to colleagues Provide holiday / absence cover for other members of the Procurement Team / Finance Team as required 2. Systems Administration Typical Activities: Provide regular audits on the finance system for order /invoice compliance, carry out regular system checks and resolve errors Be the ‘superuser’ for any systems that are managed by the Procurement Team Process invoices and supporting documents managed by the Procurement Team, to ensure timely payment and querying of errors 3. External Workforce Typical Activities: Be a superuser for the Workforce Manager system Data entry activities and reporting and data analysis 4. Procurement & Contracting Governance Typical Activities: Update and maintain the Contract Register Manage and update directories such as the “Yellow Pages” and “Corporate Contract List”, support users and update the procurement team and finance team intranet pages Maintain organised systems of digital and physical records in line with GDPR, updating the Data Asset Register and Data Processing Register accordingly Build effective relationships with key stakeholders 5. Keeping our sport, our members and our colleagues safe All employees of British Gymnastics have responsibility to keep our sport, our members and our staff safe. This includes upholding our safeguarding, data protection, health & safety, equality & diversity and risk management policies, promoting our rules and standards of conduct for members and reporting any suspected risks, breaches, misconduct or poor practice. We operate as a matrix organisation: from time to time you may be called upon to work on key organisation developments as part of projects, programmes or cross working groups. er. The Person 1. Knowledge, Skills and Expertise Essential: experience of providing support / admin support to complex projects and carrying out repeat activities with limited supervision To be effective in the role the holder requires: A background in support and or administrative roles and experienced in using online Finance/ procurement systems Good lateral thinking and problem-solving capabilities Experience working both independently and in a collaborative environment, excellent interpersonal skills Strong numeracy and analytical skills Time management, workload management and administration skills, managing own workload Developing solutions Short and long term work load planning Excellent attention to detail Willingness to learn new skills, systems and knowledge to deliver objectives This role does not require the holder to line manage staff, but it does require the holder to work cross functionally with colleagues and external stakeholders to delivery objectives. This role requires the holder to make decisions in relation to their own work programme and make recommendations to their line manager and budget holders in relation to financial systems, processes and reports in order to improve efficiency, manage costs etc. In the main, recommendations will be within a framework of reference e.g., finance regulations/legislation, account protocol etc. and in line with system capabilities. Supervision will be available, as required. A highly effective communicator to deliver objectives across internal and external stakeholders. Provide advice and supporting colleagues to understand processes such as New Supplier/Customer Set-Up Requests, finance processes etc. The ability to adapt communication styles to the audience when supporting different colleagues and suppliers is key. How to apply To apply for this post, click ‘Apply Now’ to upload your CV and covering letter. Please include in your covering letter details of how you meet the requirements of the role, as outlined in the Role Profile. Please note your Covering Letter and CV will need to be uploaded as one document We value diversity of views and contributions and have a strong commitment to equality and inclusion. We aspire to have a workforce that is diverse and representative of all sections of society. We are particularly keen to receive applications from women, people with disabilities, people from ethnically diverse communities, people from the LGBTQ community because these groups are often under-represented within our workforce. As part of our monitoring process we ask for your support in completing our Equality and Diversity Monitoring Form. Closing date for applications: Midnight on Monday 7th April 2025 Interview dates: 16th and 17th April 2025