We are seeking a highly organised and detail-driven Data Supervisor to oversee and manage master data processes, ensuring accuracy and compliance with agreed standards. The role requires advanced Excel expertise and experience with CAFM systems. This remote position supports the Facilities Management Services (FMS) team and stakeholders across various accounts.
Key Responsibilities:
Data Exports & Imports
* Manage data exports/imports for Assets, Building Systems, Job Plans, PM Schedules, Procedures, Procedure Steps, and Tasks.
Master Data Management
* Collaborate with the FMS team to generate locational master data for Properties, Buildings, Floors, and Spaces, ensuring accurate mapping to Assets, Building Systems, and Job Plans while maintaining naming conventions and standards.
* Manage Master Blueprint templates, Asset/PPM collection templates, and version control for Blueprint updates, improvements, and customisations.
* Load data changes into the Asset Management instances and maintain integration mappings to the CAFM system.
PPM Planning & QA
* Prepare and QA Asset Collection/Verification Templates and PPM Planners.
* Provide training and support to stakeholders for template completion.
* Manage assignment of PPM tasks, change logs, and API integration mappings.
Day-to-Day Data Management
* Handle data management admin requests and queries, escalating issues and collaborating across accounts to propose solutions.
* Support operational teams with asset, planned activities, and remedial works queries.
* Monitor supplier PPM performance and ensure compliance with statutory requirements.
* Manage transition activities for data mobilisation and deployment plans.
Governance & Compliance
* Ensure end-to-end workflow compliance for PPM completion.
* Support KPI reporting, audits, and inspections.
* Maintain documentation such as the Asset Data Dictionary to promote data transparency and accuracy.
Training & Support
* Provide CAFM training and SME support to end-users.
* Develop and maintain process documentation for efficiency improvements and error reduction.
System & Process Improvement
* Manage system improvements, upgrades, and fixes.
* Support UAT testing for upgrades and development requests.
Qualifications & Skills:
* Advanced Excel skills (including VBA coding, complex data manipulation, creation of dynamic dashboards, and automation of processes to drive data-driven decision-making.)
* Experience with CAFM systems.
* Strong analytical skills with a focus on data accuracy and quality assurance.
* Ability to collaborate effectively with multiple stakeholders and manage remote workflows.
* Proficiency in managing APIs, integrations, and system improvements.