The Finance Directorate of the NHS Lincolnshire Integrated Care Board has an opportunity for an experienced and motivated individual to join the team as Finance Support Officer within the Financial Accounting Team.
The post holder will provide financial and administrative support to the Purchase to Pay workstream within the Financial Accounting team and wider organisation to ensure that the ICB meets the required levels of financial governance, best practice and meets accounts payables targets.
The post holder will be responsible for the efficient and timely validation and processing of invoices to facilitate the prompt payment to suppliers. To identify charging errors, investigate and help resolve payment queries from suppliers whilst maintaining a log of invoice queries and credits.
Strong organisational and communication skills are essential to the role. Good knowledge of IT, particularly Excel, would be advantageous to this role. You will also require a good understanding of the accounts payables function and should be able to plan your workload in order to meet both strict and conflicting deadlines.
Main duties of the job
The Finance Support Officer will report to the Purchase to Pay (P2P) Finance Lead and will be responsible for supporting the team to operate an efficient and effective accounts payable function.
The postholder will be required to play an essential role in processing and validating Non Contracted Invoices for payment. They will also process claims and be point of contact for patient travel reimbursements.
The Finance Support Officer will develop a good understanding of P2P reports to enable them to support colleagues in the resolution of invoice and purchase order queries. The post will also include maintaining supplier records and supporting the Finance Lead in the delivery of key metrics for the P2P team.
Job responsibilities
Coding and validation of Non-Contracted Activity invoices. Review invoice backing information and ensure any disputes are raised and dealt with promptly. Processing of invoice payment files. Processing payment request vouchers and purchasing card requests. Redirect invoices from the central workflow to the required users or to purchase orders. To raise requisitions and support the wider admin and finance teams with the process. Creation of receipts on Oracle for goods and services that have been received. Download and review payables housekeeping reports and make ledger corrections as appropriate, sharing relevant information with the wider finance team to ensure they action issues for their areas. Liaise with NHS Shared Business Services to troubleshoot and correct invoice and purchase order errors. Supplier maintenance includes initiating the process of setting up new suppliers or making amendments to existing suppliers and following up to resolve any SBS rejections. Processing of journals to clear monthly payables error suspense and purchasing card control account. Review GRNI report to identify and correct any receipting errors and to follow up where missing invoices are identified. Process HC5 claim forms for reimbursement of patient travel, which may require communication with patients. Monitor mailboxes for internal or supplier queries, ensuring prompt action and response. Assist the Finance Lead with the preparation of notes for the annual accounts. Undertake other ad-hoc work commensurate with the level of the post.
Person Specification
Qualifications
* Good standard of education, including Maths and English at GCSE grade 4 or above (or equivalent)
* AAT part qualified or equivalent experience
* Studying towards full AAT or equivalent qualification
* Recognised IT qualification, for example ECDL, Microsoft Office
Experience
* Experience in administration or finance position for at least one year
* Competence in use of Microsoft packages
* Competence in use of financial systems
* Experience of working within finance in the NHS for at least one year
* Experience of NHS systems
Knowledge
* Sound knowledge of administrative procedures including IT systems
* Good verbal, written and numeric skills
* Ability to learn and adapt behaviours quickly
* Ability to use and interpret data from financial systems and packages e.g. spreadsheets, ledger, etc.
* Wide range of spreadsheet skills
Personal Qualities
* Organised and methodical
* Objective, calm, collected and confident under pressure
* Ability to work well with others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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