Main area: Vascular - General Surgery
Grade Band: 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (08:00 - 16:00 or 09:00 - 17:00)
Job ref: 320-SURG-1192
Employer: University Hospitals of Derby and Burton NHS Foundation Trust
Employer type: NHS
Site: Royal Derby Hospital
Town: Derby
Salary: £26,530 - £29,114 pro rata pa
Salary period: Yearly
Closing: 18/03/2025 23:59
Interview date: 25/03/2025
Medical Secretary
Band 4
This is an exciting opportunity which has arisen within the established Vascular Secretarial Team.
The post will be to work directly with named Vascular Consultants and to support the wider vascular team including SAS grades, Vascular CNS team and providing support to the MDT. Providing a comprehensive range of secretarial and administrative services.
Applicants must be confident communicators with the ability to liaise with staff at all levels. You will need to be an enthusiastic, motivated team player, with excellent problem-solving skills.
Main duties of the job
* Act as the point of contact for patients and medical staff on behalf of the consultant and his/her team ensuring that all queries are answered with skill, sensitivity and in a courteous and professional manner.
* Typing and dispatch of clinical correspondence related to NHS medical patients within agreed timescales and quality standards.
* Excellent organisational and communication skills.
* Ability to work independently and as part of a team.
* Knowledge of Word, Excel, TA+, Ormis, Cito and e-mail systems.
* Will be required to use the new typing and editing software T-Pro.
* Diary management.
* Working to strict Trust and Government policies and Waiting list management and 18 weeks guideline.
* Preparing and validating waiting lists.
* Escalate any urgent problems to a senior manager within a timely manner.
Closing date of applications: 16 March 2025
Working for our organisation
In return we will offer:
* Development opportunities, both professional and leadership development.
* On-going support from recruitment to when you join our team and beyond.
* Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
* A good standard of English to A level/GCSE (A-C) or equivalent.
* Advanced level of IT literacy with experience of using a range of IT applications.
* NVQ 3 in Business and Administration or equivalent.
Skills
* Demonstrates organisational skills.
* Demonstrates prioritisation and efficiency skills.
* Demonstrates experience working autonomously as well as part of a team.
Experience
* Ability to use various NHS systems.
* Understanding of 18 RTT.
* Demonstrable administrative experience.
* Able to deal with patients/public via different mediums.
IMPORTANT INFORMATION
If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.
Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position.
All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.
If you have problems applying, contact
Address: Recruitment Centre
Rehab Block, Level 3
Royal Derby Hospital
Telephone: 01332 788466
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