Job Purpose
We are looking for a proactive HR Administrator with excellent organisation and IT skills, to support our HR team in all aspects of HR and L&D administration.
Delivering excellent customer service, you will be the first point of contact for people queries, and will work under continual improvement, so will have the drive to deliver an efficient, confidential HR service.
You will work with professional integrity in line with our organisation values, and be a real team player getting involved with wider HR projects when required.
Responsible to: Head of HR
Hours of Work: 37.5 hours per week
Location: Highpoint Offices Liverpool – Hybrid working available
Salary and benefits:
* £ 24 – 26k per annum
* 33 days annual leave including bank holidays per annum
* Paid Medicash support
* Birthday day off
* Charity day of your choice
* Well-being Hours
* Cycle To Work Scheme
* Refer a Friend Scheme
* Company Pension Scheme 4%
* Funded Training Opportunities
Main Responsibilities
* Support the HR team with all aspects of HR and L&D administration, in a timely and accurate manner, updating trackers consistently.
* Be the first port of call when dealing with queries, by monitoring the various HR mail boxes.
* Establish and maintain up to date employee records and ensure that all associated administrative tasks are completed in an accurate and timely manner.
* Update employee records and set up new employee records on the HRIS system, uploading documents in an efficient manner.
* Observe and work within organisation policy and procedures.
* Support all internal HR audit processes to ensure that HR process compliance is adhered to.
* Support the Recruitment process by advertising all roles internally and externally in line with our safer recruitment guidelines.
* Support the HR team to organise interviews, and take an active role in the administration and participation of assessment days and interviews across services.
* Support the HR team with all aspects of the onboarding administration, Including sending out bank worker agreements, offer letters, terms and conditions, request references, DBS requests, medical questionnaires and new starter process using our HRIS platform.
* Carry out all administration for employee benefits and initiatives including cycle to work, Medicash and Occupational Health.
* Support and co ordinate the induction process, and prepare handout materials as required.
* Be a role model and collate feedback regarding bank staff across all services in a kind and respectful manner.
* Support the payroll function by collating information for new starters, leavers and variations.
* Develop robust relationships with local universities, colleges, and local communities to ensure we are recruiting a diverse workforce and build YMCA profile which includes advertising roles across the region.
* Perform any reasonable management request.
Professional Practice and Development
* Attend regular supervision sessions with the Line Manager in accordance with the supervision contract.
* Maintain good professional practice and ensure ongoing development, through use of supervision and training.
* Respect the confidentiality of service users using the service and be responsible for the security of personal and confidential information.
* Carry out all these duties within the organisation’s safety guidelines.
Person Specification – HR Administrator
Qualifications
Essential
* GCSE Maths and English or equivalent.
Desirable
* Excel Level 1.
* Data/reporting experience.
* CIPD L3.
Experiences
Essential
* Experience of working in HR or similar administrative role in a medium-large organisation for a minimum of 1 year.
* Experience of dealing with multiple HR administrative tasks at the same time.
* Able to effectively deal with employment queries, escalating when required.
Knowledge
Essential
* Excellent Knowledge of Excel.
* Knowledge of Database Management.
* Knowledge of HR databases.
* Knowledge of employment law.
Desirable
* Knowledge of GDPR.
* Understands HR compliance.
* Knowledge of work-based Health and Safety issues.
Skills
Essential
* Excellent written and oral communication skills.
* Is diligent and can work accurately.
* Can work at pace.
* Ability to collate data and manage database packages.
* Organised, with excellent planning and time management skills.
* Strong and demonstrable people communication skills.
* Ability to produce and analyse reports.
* Must be computer literate in MS Word, MS Excel, MS office and have the ability to learn new software packages.
* Ability to work as part of a team.
* Ability to provide high quality customer service.
* Ability to prioritise and manage own workload.
Behaviour/ Attributes
Essential
* Develop a strong culture in accordance YMCA Together values.
* Develop and sustain excellent working relationships with system users, partners, the city council officers and commissioners.
* Enthusiastic, self-motivated and passionate about their work.
* Flexibility, adaptability and ability to work as part of a team.
Shortlisting and Interview Dates
Shortlisting Friday 17th January 2025
Interviews Monday 20th and Wednesday 22nd January 2025
Application deadline: Friday 17th January 2025
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