Summary
Viva Esprit is a boutique event management company delivering high-end, personalised events all over the world. We pride ourselves on our fresh approach & imaginative thinking. We love a challenge of creating bespoke experiences & delivering amazing events. We are looking for an Apprentice to support our event leads in organising & hosting events.
Wage
£18,000 a year
Training course
Event assistant (level 3)
Hours
5 days per week – Monday – Friday. Some occasional evenings or weekends may be required to support events.
40 hours a week
Possible start date
Monday 1 September
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Venue & Location Selection: Gathering and collating information to assist in the selection of event venues and locations.
Event Planning & Preparation: Responding to requests from the team to support the planning and preparation of events.
On-Site Event Support: Providing on-site assistance during events, including delegate registration and general event operations.
Event Technology: Use our event technology platforms and in-house software for event and delegate management.
Where you’ll work
Unit 1 Windlesham Court
51 Guildford Road
Bagshot
Surrey
GU19 5NG
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
STRAIGHT A TRAINING LIMITED
Your training course
Event assistant (level 3)
Equal to A level
Course contents
* Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
* Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
* Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
* Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
* Operational: Use software packages to create word processing and spreadsheet documents.
* Operational: Contribute to reports, event project plans and written presentations for clients
* Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
* Operational: Show careful attention to regulations and internal policies.
* Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
* Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
* Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
* Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
* Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
* Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
* Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
* Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.
Your training plan
Level 3 Events Assistant Apprenticeship Standard:
The apprenticeship training will be provided through a mixture of face-to-face tutorials and online learning.
Training and development will take place in the workplace.
Requirements
Essential qualifications
GCSE in:
* English (grade 5-9 or C-A*)
* Maths (grade 5-9 or C-A*)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Attention to detail
* Organisation skills
* Team working
* Willingness to learn
* Proactive
* Flexible
* Smart/professional appearance
* High standards/values
Other requirements
You may be expected to travel from time to time and work at events in the UK and potentially overseas.