Job summary A new opportunity has arisen for a Business Administrative Co-ordinator at the Victor Phillip Dahdaleh Heart and Lung Research Institute Clinical Research Facility (VPD-HLRI CRF). The VPD HLRI CRF is a joint project between the University of Cambridge (University) and Royal Papworth Hospital (RPH) to create a world-leading research environment delivering high impact research, directly impacting on global cardiovascular and respiratory health. It Is a state-of-the-art facility for delivery of clinical trials. This vacancy is to provide business support to the VPD HLRI CRF team to ensure the smooth and efficient running of the VPD HLRI CRF unit and to support effective and efficient management of clinical research studies conducted at the VPD HLRI CRF. Responsible for providing a high quality, patient focused, comprehensive operational, secretarial, financial and administrative support service. We offer a friendly working environment and are interested in your career development with a range of training opportunities available to help you fulfil your potential. You will be based at the new Victor Phillip Dahdaleh Heart Lung Research Institute (HLRI) and Royal Papworth Hospital on the Cambridge Biomedical Campus. Main duties of the job As a key member of the Research Team, you will be supporting the work at the VPD Heart & Lung Research Institute Clinical Research Facility. Undertake and complete a range of admin tasks including diary management, meeting organisation, compiling agendas, collating necessary information assessing problems to determine the best course of action. Organise VPD-HLRI CRF meetings, following up attendance and actions of the multi-professional teams involved. Responsible for the day-to-day running of the non-clinical aspects of the VPD-HLRI CRF, including reception, bookings, information management. Responsible for managing the documents submitted to different committees. Responsible for ordering equipment, stationary and other supplies required for VPD-HLRI CRF. Responsible for invoicing, archiving, organising of events. The successful applicant will be part of the Clinical Research Facility (CRF) team undertaking trials within the Royal Papworth Hospital NHS Foundation Trust. You will liaise closely with CRF team members, clinical trial delivery teams, R&D team and study sponsor representatives. You will be expected to operate with minimum supervision in organising and planning their own work activities. About us Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure. Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality. The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview. For a street view tour: https://royalpapworth.nhs.uk/virtual-tour Date posted 16 January 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year Contract Fixed term Duration 2 years Working pattern Full-time Reference number 175-2425-2-RD1077 Job locations Heart and Lung Research Institute Papworth Road Cambridge Bio Medical Campus Cambridge CB2 0AY Job description Job responsibilities On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role. Job description Job responsibilities On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role. Person Specification Qualifications Essential Degree or equivalent work experience RSA Level 3/advanced keyboard use or equivalent experience Evidence of continued learning and development Experience Essential Proven administrative procedures Experience of a range of computerised software including Microsoft Office and data management systems Knowledge of finance systems Knowledge and understanding of the data protection act Ability to communicate across organisational boundaries Ability to motivate staff Excellent oral and written skills Flexible and responsive to change Ability to treat all employee and other hospital information confidentially Ability to develop new ideas Ability to make decisions and work on own initiative Ability to achieve results under pressure and be self-reliant Ability to prioritise and meet tight deadlines Ability to communicate information verbally which may be difficult/sensitive Good presentation skills Ability to work within a team Ability to work flexibly Desirable Experience in data management and analysis using Excel and other software Line management experience Project management experience Awareness of Health and safety issues Additional Criteria Essential Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration Person Specification Qualifications Essential Degree or equivalent work experience RSA Level 3/advanced keyboard use or equivalent experience Evidence of continued learning and development Experience Essential Proven administrative procedures Experience of a range of computerised software including Microsoft Office and data management systems Knowledge of finance systems Knowledge and understanding of the data protection act Ability to communicate across organisational boundaries Ability to motivate staff Excellent oral and written skills Flexible and responsive to change Ability to treat all employee and other hospital information confidentially Ability to develop new ideas Ability to make decisions and work on own initiative Ability to achieve results under pressure and be self-reliant Ability to prioritise and meet tight deadlines Ability to communicate information verbally which may be difficult/sensitive Good presentation skills Ability to work within a team Ability to work flexibly Desirable Experience in data management and analysis using Excel and other software Line management experience Project management experience Awareness of Health and safety issues Additional Criteria Essential Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Royal Papworth Hospital NHS Foundation Trust Address Heart and Lung Research Institute Papworth Road Cambridge Bio Medical Campus Cambridge CB2 0AY Employer's website https://royalpapworth.nhs.uk/working-here (Opens in a new tab)