Technical Staffing Resources (TSR) are the in-house agency and master vendor for KBR who are a leading global engineering, construction, and services company.
KBR support the hydrocarbon and government services markets on six continents. Serving their customers through diverse business units, KBR offer challenging assignments on some of the world's largest and most complex projects.
We are looking for a Administrative Specialist for a 12 month contract based in Leatherhead
Responsibilities/Experience;
To provide administrative assistance to Concept development team, including:
- Become fully conversant with Project Documentum DCC system for extraction of documents
- Prepare / transmit / receive / log / file project correspondence, as required.
- Administer & maintain CDM calendar / schedule, schedule and coordinate meetings as necessary, ensure relevant documentation is printed and available prior to scheduled meetings
- Prepare & finalize presentation materials & slide packs for CD team external meetings and presentations as necessary and ensure presentation materials are properly on file with DCC
- Receive and escort VIP visitors within the Contractors offices as requested
- Attending key meetings and recording Minutes of meetings. Formalising and obtaining endorsement from attendees.
- Updating weekly progress reports (collating contractor data and transfer to Client format reporting – budgets, schedule / high level progress).
- Managing the CTR receipt, approval and expediting Call Off in a timely manner to support the workload.
- Managing CD team travel requirements, visas, expenses etc.
- Utilising DocuSign and seeking / expediting approvals from in-country personnel.
- Liaising with other PAs in the region to ensure alignment on CDM meeting dates, times and attendance, as required.
- Addressing IT issues for the Concept Development Teams with relevant IT department and expediting resolution (ROO / BP IT / KBR).
- Maintaining CDT Teams site with latest PIRs / Stage Gates and information.
- Maintaining project documentation (Org charts / contact lists).
- Manage the CD team weekly team call, safety moments, attendance and meeting room etc.
- Other administrative assistance as required, e.g. copying & distribution of documentation, requesting appointments as required, providing requested assistance to other staff/visitors, etc.
Competencies required:
• Personal – a pleasant, dynamic and outgoing personality that will blend into a multi-cultural and multi-disciplinary team environment as a “team player”
• Computer skills
- MS Word, MS Excel, MS PowerPoint, MS Outlook – experienced
• Language skills
- English – fluent