Job Title: Operations and IT Services Coordinator Position Overview:
The Operations and IT Services Coordinator will play a vital role in supporting the operational efficiency of the organisation, focusing on reporting, database management, and IT support. This individual will ensure that operational tasks are executed smoothly, assist with IT-related employee needs, and collaborate with internal teams and third-party providers to keep all systems running efficiently.
Key Responsibilities:
Operational Support & Reporting:
* Develop and maintain monthly progress reports using PowerPoint to ensure alignment with client timelines and meetings.
* Organise and assemble site-specific documentation (ring binders/logbooks) prior to project initiation, ensuring they are ready for the project start date.
* Ensure all audit-related paperwork is compiled and delivered on time, assisting with the preparation of logbooks for site audits.
* Input recurring task entries manually into the internal system in anticipation of engineers’ assignments.
* Support the scheduling and coordination of subcontractor visits, including regular follow-ups to confirm attendance and track progress.
Database Management:
* Maintain the accuracy and integrity of company databases by regularly updating and correcting records.
* Conduct thorough audits to identify inconsistencies or data discrepancies and rectify them in a timely manner.
* Generate analytical...