Employer: South East Coast Ambulance Service NHS Foundation Trust
Employer type: NHS
Site: Crawley HQ
Town: Crawley
Salary: £29,970 - £36,483 per annum
Salary period: Yearly
Closing: 05/02/2025 23:59
Interview date: 14/02/2025
Executive Assistant to Chair
Band 5
South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to ‘support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities’. We are rated ‘Good’ for care by the Care Quality Commission and while the other areas under their most recent report require improvement, our aim is to continually improve and to reach outstanding across all areas of the Trust.
Our 4,000+ workforce provides services to 4.9m people across Kent, Surrey, Sussex and North East Hampshire. We handle over 1 million calls to 999 and 1 million calls to NHS 111 every year. More information regarding our services and locations can be found on our website.
Job overview
Executive Assistant
* NHS Agenda for Change, Band 5 - £22,128 - £28,746 per annum
* Based at Trust HQ, Crawley (with travel across the Trust)
* This is a flexible role, with hybrid working opportunities
* 6 month role Fixed Term/Secondment
The Trust is seeking an experienced and professional individual to provide comprehensive Executive Assistant support to the Chair and Senior Independent Director.
Main duties of the job
The postholder will be highly organised to ensure the smooth running of the office and possess excellent verbal and written communication skills to liaise with both internal and external contacts. The ideal candidate will have extensive diary management experience, with the ability to develop effective systems and strategies to manage the efficient use of time and workload for the specified Director.
The hours available will be between 15-22.5 hours per week, with the working pattern to be agreed but potentially split over 3 working days.
Working for our organisation
* Option to join NHS pension scheme
* A minimum of 27 days' holiday each year, increasing after 5 years of service.
* Personal and professional development and training opportunities.
* Salary Sacrifice schemes for cars or push bikes.
* Access to occupational health and counselling services.
* Access to NHS discounts, offering NHS employees a range of money-saving deals.
Detailed job description and main responsibilities
* Extensive experience working as a personal assistant or project support at a senior level in a large, multi-professional organisation
* Degree level or equivalent experience
* Advanced software and keyboard skills - Word, Excel, PowerPoint
* A dynamic, team player.
Person specification
Qualifications/Experience
* Degree level education or equivalent knowledge/experience
* Management/Secretarial or equivalent relevant training/experience
Experience
* Extensive experience working as a personal assistant or providing service and project support at senior management level.
* Experience of working in a large, multi-professional organisation.
* Experience of working under pressure with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities
* Experience of working in the NHS
* Experience of a wide range of Trust procedures and practices
Skills/Knowledge/Ability
* Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
* Excellent communication skills both orally and written.
* Ability to prioritise, screen and handle calls on behalf of a senior management team.
Please note that the salary range noted on the vacancy is in line with agenda for change (AFC) pay scales. All successful applicants would be placed automatically at the bottom of the banding, unless proven, relevant NHS or equivalent experience can be demonstrated.
The Trust is passionately committed to being an inclusive employer - a place where we can all be ourselves and succeed. As an employer, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, staff engagement networks, facilities, and services to support staff from different backgrounds.
We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, any disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief.
Should you require an application form in an alternative format including large print or braille, please contact [emailprotected] stating the vacancy reference number and we will be happy to provide this.
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