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About Our Client
A large, well-known company based in Egham.
Job Description
* Oversee the general upkeep and organization of the office environment.
* Manage office supplies, ensuring inventory levels are maintained and orders are placed as needed.
* Coordinate with vendors and service providers for office maintenance and supplies.
* Supervise and support administrative staff, ensuring efficient workflow and productivity.
* Act as the first point of contact for office-related inquiries and issues.
* Key Holder
* Meet and greet for visitors and meeting room set up.
* Handle incoming and outgoing mail, including postage.
* Work with the finance team regarding invoicing.
* Health and Safety Awareness - reporting on relevant issues to maintenance and senior management as necessary.
* Water plants - where applicable.
* Liaise with the Marketing team.
* Manage incoming calls to the office.
* Manage security access to the office and records.
* Onboard new starters.
* Induct key holders and liaise with HR.
* Liaise with contractors - usually via internal Maintenance.
* Maintain office coffee machines.
* Process expense reports and assist with budget tracking.
* Maintain and update office records, systems, and databases.
* Organize team events and other company activities.
The Successful Applicant
* Proven experience as an Office Manager or similar role.
* Excellent organizational and time-management skills.
* Strong verbal and written communication abilities.
* Proficiency in IT tools/software, e.g., Microsoft Office, Google Workspace.
* Ability to multitask and prioritize under pressure.
* Discretion, professionalism, and attention to detail.
* Ability to work with all levels of staff within the organization.
* Ability to be flexible, understanding that sometimes requirements can change.
* Proactive manner, ability to use own initiative, and willingness to accept responsibility.
What's on Offer
* Monday to Friday.
* 20 hours per week.
* Immediate start.
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