Sale Coordinator, Classic Art Group page is loaded
Sale Coordinator, Classic Art Group
Apply locations London time type Full time posted on Posted 2 Days Ago job requisition id JR00013587
The Company
Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business.
Why This Role Matters
The primary function of this role is the coordination of auctions and private sales across the Classic Art Group. The Sale Coordinator monitors and tracks all activities and elements related to incoming property, manages the different sale process and ensures deadlines are met in collaboration with all stakeholders involved. The Sale Coordinator acts as client liaison, ensuring the sale paperwork is completed and processed in accordance with the relevant compliance guidelines and that charges are accurately reflected in Christie's systems. In addition, the successful candidate will provide support to the business managers in the operational, financial, administrative and marketing management of the relevant sales, with an opportunity to manage interns, apprentices and graduate trainees.
How You'll Make an Impact
* Manage all pre-sale administrative processes, including stock creation, draft contracts, sale paperwork processing and private sale invoices with the relevant support departments such as Legal, Credit, Restitution, Shipping etc.
* Manage all consignment-related communications with clients; from sale paperwork to logistics, cost approvals and any updates or issues that may arise during the consignment process.
* Ensure that all incoming property is catalogued and photographed within the required deadlines, carry out due diligence checks in accordance with compliance requirements.
* Manage expertise, framing and restoration needs including quote requests, property movement, client communications and supplier invoice processing.
* Monitor all property movement and update internal tracking tools accordingly. Liaise on shipping requests with the Shipping department and local representatives/offices, ensuring export requirements are met within the required timeline.
* Process and track any sale-related charges, ensuring these are captured in Christie’s systems and communicated to the relevant business manager for accurate reporting.
* Where applicable, oversee the sale catalogue process in collaboration with Specialists and Cataloguers, ensuring deadlines are met and information is accurately captured.
* Manage sale and client views in collaboration with Specialists and Operations, process factsheet, condition report and bid requests, capture buyer’s interest in preparation for interest meetings.
* Collaborate with the Post-Sale and Credit departments to process invoice enquiries and after-sales, as well as any other required Post-Sale actions.
* Oversee sale settlement in collaboration with the business managers.
Additional responsibilities:
* Collaborate with business managers on the tracking and execution of seller’s marketing promises, tour logistics and sale-related cost tracking.
* Monitor competitive data reports and support business managers with market share statistics.
* Collaborate with the Inventory department on stock clearance projects.
* Participate in recruitment initiatives and the management of interns, apprentices, work experience and graduate trainees, as applicable.
* Escalate issues as they arise to the business managers, identify and suggest solutions to resolve and define new processes.
What you’ll bring to the team
* History of Art, Economics or Social Sciences Graduate (or other relevant degree/industry experience).
* At least 3 years of related administrative and/or project management experience.
* Exceptional client service and interpersonal skills with strong verbal and written communication skills.
* Strong attention to detail and follow-up skills.
* Strong project management skills including ability to manage multiple processes and prioritise tasks.
* Proficiency in Christie’s systems and the Microsoft suite, especially Excel, is strongly preferred.
What’s great about working for us
* 25 days annual leave + 1 day Birthday leave
* Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family
* Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on
* Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you
* Donation matching of up to £500 per annum to help you support the organisations you care about
* Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)
* Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues
* Discretionary Bonus (dependent on the business and employee performance payable in March each year)
* Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s)
* Private Health Insurance – no employee contribution needed, subsidised for other family members
* Dental Insurance – (may be extended at personal cost)
* Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months
* Competitive Life Insurance policy from first day
* Employee Assistance Programme – access to personal advice and support services including counselling
* Eyecare vouchers (once a year)
* Cycle to Work scheme
* Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops
* Robust family first policy:
Ø 16 weeks full pay on Maternity Leave
Ø Four-day week, for eight weeks, at full pay on return from Maternity Leave
Ø Dependent back-up care: 10 sessions/ days of childcare or eldercare per year
Ø The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea…
*Christie’s reserves the right to change company benefits at any time
Closing Date: Sunday 27th April
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