The Role You will work as a Management Secretary to support the identified General Managers & Service Manager within Interface Division. You will ensure an efficient and effective support service by providing a comprehensive confidential secretarial and administrative service across the whole range of the Management Team remit. Covering all aspects of personal admin support required for Senior management within Interface Division, Including FNCPlus, Virtual beds, Community & Acute collaboration. Duties will include, diary management, email co-ordination, minute taking, organisation of mandated and ad hoc meetings, rota & SSTS input, aswell as other generic admin tasks associated with this role. Car Driver essential as travel will be expected due to being in a pan-Lanarkshire team. Additional Information Specific to the Role Management Secretary experience desired but not essential Shift patterns Monday to Friday, 9-5 or 8-4 based on preference and agreement at appointment Based in Kirklands or Hamilton (still to be confirmed, but could change) NHS Lanarkshire Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services. We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas. What we'll need you to bring Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience in a secretarial role (ie at least 5 years experience as a department/personal secretary) Well-developed interpersonal skills in customer care. Excellent communication skills. Good organisational and planning skills. Understanding of a range of procedures and processes. Ability to prioritise work and work on own initiative whilst under pressure. Proficient I.T. skills, which include a working knowledge of Microsoft packages. Ensuring confidentiality, diplomacy and discretion are maintained at all times. It would be great if you also have HND or equivalent qualification and relevant experience. Previous secretarial experience in an administration role or working at a Band 3 level Previous personal secretarial experience within NHS or Local Authority Excellent working knowledge of Microsoft desktop packages (word/outlook/excel/PowerPoint/ Microsoft teams)Knowledge of Worksmart processes Excellent oral and written communication skills including minute taking and the ability to communicate effectively with a wide range of individuals High level of organisational and interpersonal skills Contract type Fixed Term or Secondment for 12 Months Full time or Part Time 30-37 hours Please note this is may be a part time post and the salary for this position will be pro-rata. Please note this is a fixed term post for 12 Months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post. Location and Working Pattern This role will be based in Interface Division within Administrative Offices The working pattern for this role will be confirmed by the hiring manager. Looking to find out more? If you’re looking to find out more, then we would love to hear from you Please contact Claire Ritchie, Director of Hospital Services on Claire.Ritchielanarkshire.scot.nhs.uk For enquiries regarding the application form or recruitment process, please contact Jennifer Hughes, Recruitment Administrator on jennifer.hugheslanarkshire.scot.nhs.uk (Please remember to include the job title and reference number in your email) Why NHS Lanarkshire? Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career. Some of NHS Lanarkshire’s benefits include: A minimum of 27 days annual leave increasing with length of service A minimum of 8 days of public holidays Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension ) Paid sick leave increasing with length of service Occupational health services Employee counselling services Work-life Balance policies and procedures NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page. Further Information For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage. Additional Information for Applicants Posts close at midnight on the indicated date For help to complete an a pplication on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/ Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain Once you have submitted your application form you will be unable to make any amendments In NHS Lanarkshire we are committed to recruiting a workforce that fully reflects the diverse make-up of our society. A place where every individual can thrive, develop and succeed based on skill, knowledge and talent, regardless of race, disability, gender, sexual orientation, care experienced or any other dimension that can be used to differentiate people from one another. We anticipate a high level of interest in this position and may close the advert once sufficient applications are received. Please complete and submit your application early. Care experienced applicants are people who live/have lived with foster parents/kinship carers or who live/have lived in a residential children’s setting/secure unit. Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations. Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence. NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk. Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire. From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced. Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings. NHS Lanarkshire will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer. If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Lanarkshire is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so. NHS Lanarkshire Recruitment Website Care to join us?