Accounts Payable/Finance Assistant Clerk – 10 month Maternity Cover
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Direct message the job poster from Healthcare Partners Ltd
Company Description
Established in 2018 as a wholly owned subsidiary of Royal Surrey NHS Foundation Trust, Healthcare Partners are focused on attracting, retaining, developing and advancing our workforce. We are proud to be an equal opportunity workplace and an affirmative action employer - inclusion and diversity are key to the success of our company. Offering a collaborative provision of services such as Procurement, Estates and Facilities Management, Engineering, Radiotherapy Technical Services and a Maxillofacial Laboratory to NHS and Private organisations, all of our profits are reinvested back into frontline patient care.
Role Description
This is a full-time, FTC role for an Accounts Payable/Finance Assistant Clerk at Healthcare Partners in Guildford. The successful candidate will provide essential support to the accounts payable team, ensuring accurate management of the accounts payable ledger, processing purchase requisitions, and acting on Oracle notifications. The successful candidate will be highly motivated, possess good written and verbal communication skills, and demonstrate proficiency in Excel (knowledge of Lookups, Pivot tables etc). This role is critical in ensuring timely supplier payments and maintaining strong relationships with internal and external stakeholders.
The Payable/Finance Assistant position will have a pivotal role within the Finance Department.
Key Responsibilities:
Accounts Payable Ledger Management:
* Support day-to-day operations of the accounts payable ledger.
* Reconcile supplier statements and investigate invoice discrepancies.
Invoice and Payment Processing:
* Assist in resolving creditor issues such as missing invoices, pricing discrepancies, and other invoice-related queries.
* Ensure timely processing of payment runs to meet agreed payment terms and secure prompt payment discounts.
Oracle System Management:
* Maintain accurate purchase requisitions within the Oracle system.
* Act on Oracle notifications and advise colleagues on next steps for requisitions, receipting, and purchase orders.
* Liaise with suppliers and internal teams to ensure smooth processing of transactions.
* Address payment delays and escalate any issues as necessary.
Compliance and Reporting:
* Ensure all processes comply with financial policies and procedures.
* Support the production and follow-up of Oracle creditor and purchase order reports.
Collaboration and Training:
* Collaborate with other departments such as procurement and clinical teams to resolve payment issues.
* Assist in training new staff on accounts payable processes within the broader Healthcare Partners team.
Qualifications:
* Good track record of working in an accounts payable function in a large, complex organisation.
* Experience of analysing complex data (ideally accounts payable data).
* Experience in using large complex accounting systems (Oracle, SAP etc).
* Experience of accounts payable in an environment where obtaining stakeholder agreement through influence rather than mandate is required.
* English and Mathematics to O/GCSE level or equivalent or good standard of education.
Desirable Criteria:
* Use of Oracle systems and IPROC desirable.
* A Levels or equivalent level.
* Studying for a Finance/Accountancy qualification.
If you are looking to join a dynamic company with ambitious growth plans over the next ten years, look no further. You will have the opportunity to shape your career within an organisation where talent is recognised and where we will empower you to learn and develop. Our team here at Healthcare Partners know that everything they do makes a difference to patients’ lives. This isn’t just a job – it’s a real career, a way of making a difference every single day. We are a true team of diverse, incredible people, all pulling together to fulfil our vision of enabling our clinicians to provide the ultimate care – using the latest innovations to achieve the best outcome for their patients.
If you would like to apply for this role, please send your CV and accompanying introductory letter to Ramzi Kaplan at ramzi.kaptan@nhs.net
Benefits include:
* Generous Holiday entitlement
* Pension
* HCAS
* Range of Employee Wellbeing Benefits
* Access to Blue Light Card Discount Scheme
Seniority level: Entry level
Employment type: Contract
Industries: Hospitals and Health Care
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