THE TEAM At JSM Group, our Pre-Construction team plays a vital role in laying the groundwork for high-profile infrastructure projects across the UK. From early-stage planning through to construction handover, we are focused on delivering seamless and compliant project development. We’re now looking for a Pre-Construction Administrator to support this busy and fast-paced team at our Potters Bar office. SCOPE OF ROLE As a Pre-Construction Administrator, you will provide administrative support to the Pre-Construction team, helping to coordinate documentation, manage timelines, and facilitate communication between internal and external stakeholders. Your work will ensure the successful transition from project inception to site mobilisation, with a focus on efficiency, accuracy, and regulatory compliance. HOW YOU`LL SUCCEED Preparing and maintaining pre-construction documentation, including contracts, permits, drawings, and specifications Tracking project timelines and deadlines, ensuring timely submissions and document updates Organising and managing digital and paper filing systems for easy retrieval of project information Collaborating with project managers and supervisors to track budgets and monitor expenditures Preparing cost reports, financial summaries, and supporting the procurement of vendor and subcontractor quotes Coordinating with local authorities to obtain permits and ensure regulatory compliance Scheduling and preparing agendas for pre-construction meetings, and recording accurate meeting minutes Liaising with internal teams, clients, and external stakeholders to maintain a consistent and professional flow of information Providing general administrative support, including email management, correspondence, and diary scheduling WHAT IT TAKES Strong organisational and multitasking skills, with a keen attention to detail Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience using project management tools or software Excellent written and verbal communication skills Ability to manage multiple priorities and meet deadlines in a dynamic environment Confidence liaising with team members and external stakeholders WHAT WE OFFER YOU We truly value your work, time, and skills In return, we will offer you a competitive salary and some additional benefits to support your professional growth, including: Participation in mentoring and coaching programmes 28 days of holiday (excluding bank holidays) 2 paid volunteering days a year Hybrid working pattern Continuous training and development, in both technical and business skills Equal Opportunity Statement JSM Group Services Ltd. is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people’s differences, and to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behaviour and our business requirements. JSM Group operates a zero-tolerance policy to any form of discrimination, abuse or harassment.