Join to apply for the SEL GP Group Business Administrator role at South & East Leeds GP Group Limited.
Job Summary
To work as part of the Administration Team to support the delivery of a comprehensive and efficient range of administration and finance functions.
Required
The post holder will be required to support the Management Team with the day to day running of the organisation including but not limited to:
* The Domiciliary Phlebotomy Service including performance reporting
* HR and hosted employment
* Processing of basic financial data
* Basic financial data processing and reporting
* Updating Social Media and the organisation website
* Supporting ad hoc projects
NB - *The hours of work are 30 hours per week and will be flexible on an 8am to 8pm, 7 day a week contract Monday to Sunday*
Main duties of the job
The post requires someone who is highly motivated, flexible and enthusiastic with excellent organisational and administrative skills.
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The post holder will carry out any other duties as may be required by the senior management team of the organisation.
About Us
We are a very friendly, supportive and caring organisation and teamwork is key to our successful relationships with our practices and PCN's. The successful candidate will be responsible for using their own initiative discretion and judgement when undertaking and delivering tasks associated with the role and delegated tasks. You will also be delivering comprehensive administrative tasks on behalf of the South & East Leeds GP Group Management Team, whom you will be working very closely with.
Salary
Depending on experience 23,918.66 WTE - for 30 hours £19,134.93
Contract
Permanent
Working pattern
Part-time
Job locations
1st Floor Park Edge Practice, Asket Drive, Leeds, West Yorkshire, LS14 1HX
Job Description
Job responsibilities
Main Duties and Responsibilities
Provide administrative support and advice to the team by:
* Daily running of the recruitment/hosted employment process.
* Acting as a first point of contact for SEL GP Group, assisting with queries and providing support to our management team and PCN managers.
* Pre-employment checks submitting DBSs, requesting references and other required checks.
* Assisting with inductions for new starters.
* Ensuring that all urgent and/or confidential complex communications are received and distributed from/to relevant parties in a timely manner.
* Support the organisation and planning of events, meetings and seminars as necessary.
* Manage and maintain effective electronic and paper filing systems.
* Answering the telephone and using initiative to deal with phone calls and messages.
* Sorting and prioritising all incoming mail and email.
* Undertaking administrative duties such as photocopying, filing, scanning, mail out distributions and shredding confidential documents.
* Working as part of the Team to support the Business Transformation Lead with the day to day administration of the Domiciliary Phlebotomy Service.
* Input Phlebotomy appointment rotas onto SystmOne for practices to book into.
* Distributing daily work schedules to the phlebotomists.
* Acting as a key contact for staff in the Practices regarding the service.
* Tracking and Reporting of appointment utilisation by practices.
* Liaising with Payroll/finance team to ensure that all relevant information is passed through for new starters, leavers etc.
* Supporting the Finance Team with basic processing of financial data.
* Maintaining the Organisational website ensuring that content is current and relevant.
Person Specification
Knowledge
* Knowledge of the full range of administration procedures.
* Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Excellent computer & IT skills to enable the production of standard documents and spread sheets.
Experience
* A Minimum of 2 Years Administrative experience.
* Experience of working as part of a team.
* Experience of general office routine and filing systems.
Qualifications
* Minimum 5 GSCEs (Grades A-C or 4-9) including English Language and Maths.
* NVQ in Administration or equivalent knowledge or experience.
Skills & Abilities
* Good communication skills, verbal and written.
* Ability to take and convey clear messages.
* Tact and diplomacy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: South and East Leeds GP Group
Address: 1st Floor Park Edge Practice, Asket Drive, Leeds, West Yorkshire, LS14 1HX
Employer's website: https://www.seleedsgpgroup.nhs.uk/
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