Administrative Role with Competitive Salary in Perth, Scotland
We are seeking an experienced Administrative Coordinator to provide high-quality support to our Residential Development & Property Management team based in Perth, Scotland.
This is a fantastic opportunity for a skilled professional to be the first point of contact for enquiries and provide general administrative support, contributing to the smooth running of the teams.
About the Job
* Provide comprehensive administrative support, assisting in preparing and drafting correspondence, reports, and schedules.
* First point of contact for phone calls, taking notes, and messages as necessary.
* PDF amalgamation/formatting, scanning, printing, photocopying, and binding documents.
* Organize post and couriers, ensuring timely delivery.
* Audit and copy typing, minute/note-taking at meetings, and printing/proofreading/binding of documents.
* Maintain the client contact database with an efficient filing system, creating new files, archiving files, and retrieving archived files.
* Arrange meetings online and in-person with internal and external personnel.
* Set up meeting rooms and provide refreshments.
* Coordinate team and corporate social events and volunteer days.
* Process Anti-money Laundering activities.
* Assist with finance administration, including implementing updates to the work tracker, raising invoices, expenses, reports, timesheets, and chasing where necessary as directed by Senior Team Members.
* Arrange travel, accommodation, refreshments, parking, etc.
* Support Senior Team Members with diary management, email management.
* Assist clients and other parties with enquiries.
About You
* Previous experience in a secretarial/administrative position.
* Strong typing skills and audio dictation.
* Excellent communication skills (verbal and written) and attention to detail, with the ability to build productive relationships internally and externally.
* Strong organizational skills, prioritizing tasks while managing conflicting demands.
* Ability to work independently with confidence and in a team environment.
* Good IT Skills with knowledge of Word, Excel, PowerPoint, Outlook, and Teams.
* Desirable: previous experience within property and using Netsuite systems or similar invoicing systems.
What We Offer
We offer a competitive salary of £35,000 - £45,000 per annum, depending on experience, plus a range of benefits, including:
* A generous pension scheme with employer contributions.
* Private medical insurance.
* A medicash plan.
* Your birthday off work.
* Paid sabbaticals.
* Lifestyle discounts and perks.
* Continuous learning opportunities.
* Study support.
* Agile working options.
* Family-friendly policies.
Bidwells values diversity and inclusion and encourages applications from all qualified candidates. Flexible working requests are considered from day one.