Top Russian and English-speaking Executive PA role in London, to start in May 25 Permanent, Full-Time Position Executive Personal Assistant General description We are seeking a highly organized and proactive Personal Assistant to support our client and his family in London. This role is pivotal in managing both the private and business affairs of the Owner, ensuring smooth day-to-day operations and efficient coordination of schedules. The ideal candidate will act as the Owner’s “right hand,” providing support across a wide range of tasks, from administrative duties to personal errands and more, while coordinating closely with the existing team of the family office. Location London, UK Position type Full-Time Manager Owner Job description – Serve as the primary liaison between the Owner, his family, and internal/external parties, including the existing family office team, such as drivers, nannies, security personnel, and others. – Manage and synchronize private and business calendars, ensuring seamless scheduling of appointments, meetings, family activities, and travel plans. – Coordinate comprehensive travel arrangements for the Owner and his family, including handling visas, flights, accommodations, dining, and entertainment bookings. – Maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility. – Oversee and coordinate activities with household staff across the London residence, collaborating with contractors for any necessary maintenance or repairs, and ensuring all family needs are met efficiently. – Assist in managing real estate properties, including negotiations, lease, and purchase agreements, in collaboration with the family office team. – Liaise with legal, financial, and security advisors, ensuring the Owner’s and his family’s interests are safeguarded. – Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management. – Organize public appearances for the Executive and their family, coordinating with the family office team to ensure all arrangements meet the highest standards. – Lead the recruitment and management of additional home personnel as needed, in coordination with the family office. – Undertake project management duties, conducting research and executing personal tasks, ensuring alignment with the family’s goals and needs. – Handling personal shopping, including the purchase of gifts and other items, tailoring selections to preferences and occasions. – Keep the Owner informed of all significant activities, events, and schedules, coordinating with the family office team to ensure the Owner is always prepared and informed. Requirements – Proven experience as a Personal Assistant or similar role, with a track record of working in close coordination with a broader team. – Excellent knowledge of London area (restaurants, art- activities, etc.) – Exceptional organizational and time-management skills, with the ability to manage multiple tasks and coordinate with various team members effectively. – Strong decision-making capabilities and the ability to operate independently with minimal guidance. – Excellent interpersonal skills, with a discrete and discerning approach to confidentiality and team collaboration. – Proficiency in verbal and written communication. – Familiarity with household management, staff supervision, and team coordination. – Proficient in using office software and communication tools. – Must have languages: Russian and English—fluent knowledge; French would be an advantage. – Preferences will be given to candidates with UK long-term permit or citizenship. Interested in applying for this role? Important: If not yet registered, please register online at https://simplyprivatestaff.com/candidates-registration-details/ and forward all of the requested documents so that we can progress your registration. We will not be in a position to discuss roles until you have fully registered and we have assessed that we are in a position to assist. If already registered and documents uploaded, please click ‘’Apply here’’ and follow the link.