PURPOSE OF THE JOB
● To work consistently with colleagues across the HR Business Partnering Service to provide administrational support with ER case work (investigations and panels) HRBP activities (reorganisations, workforce planning etc)
● To ensure a high quality, professional, friendly customer experience both internally across the HR&OD and wider across the Council when undertaking work related activities.
● To grow and develop as a HR professional through observations, experience and training to provide advice, guidance and resolve HR queries.
Working Pattern
Hybrid – every Tuesday in the office. There may a requirement to attend the office on other days for training and hearings.
KEY ACCOUNTABILITIES
1. To provide administrational support internally across the HRBP service to ensure smooth business continuity, good record keeping and processing work activities that support the delivery of HRBP strategies and plans, ensuring alignment to directorate objectives and contributing to the commitments in the Council delivery plan.
2. To organise and maintain files, folders and sub folders securely, are easy to navigate and is compliant with the Councils, data retention policy i.e. workforce plans, reorganisation projects, TUPE programmes, casework records and business as usual resources.
3. To support the ER manager and ER advisors with casework planning including scheduling meetings, taking notes, room arrangements etc. efficiency to support work activities.
4. To support HRBP/Strategic HRBP with business partnering assistant i.e. scheduling work programmes across the year, supporting on specific projects and programmes i.e. TUPE, reorganisations.
5. To support HRBP service with internal processes, i.e. setting up vendors, processing invoices, data capture, quality assurance of case work, responding to other HR&OD requests.
6. To maintain high levels of confidentiality and ensure all HR data records are accurate, up to date and support any key performance indicators or data analysis.
7. To develop confidence and experience in providing HR advice and guidance to HR colleagues, line managers and employees on staffing issues relating to both individuals which supports and promotes the employee experience.
8. To develop confidence and experience to coach, assist and advise managers where required to undertake effective investigations including how to interview, record and gather relevant information to support effective investigation reports in line with policy and procedure.
9. To work collaboratively across our HR teams by sharing resources to achieve key priorities, undertake projects and assist on partnership activities.
10. To champion and proactively support the implementation of the Council’s vision to be an ever more inclusive, anti-racist organisation and model positive behaviours that demonstrate the Council’s values.
11. To ensure that all duties and responsibilities are discharged in accordance with the Council’s policies and procedures, and any relevant legislation and regulation.
JOB CONTEXT
Organisational context
The post holder will form part of the HR Business Partnering Service and will support with HR administration activities across the Council. The work will involve being employee centric where we consider the employee experience in everything we do and the post holder will work with colleagues at every level of the Council in a collaborative way to secure positive outcomes and best use of resources.
Conditions of Service
The employment is subject to a probationary period of twenty six weeks from your start date of employment with Southwark Council, during which time you will be required to demonstrate to the council’s satisfaction your suitability for the position in which you are employee. This role is governed by the National Joint Committee (NJC) for Local Government Workers as amended by Southwark Council. Working hours are 36 hours per week. Hours are in accordance with the requirements of the service and the post holder may be expected, on a regular basis, to work outside of normal office hours, including attendance at evening meetings. This post is not classed by the Council to be politically restricted as defined in the Local Government & Housing Act 1989 (as amended).
Health & Safety
The post holder is required to carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy, and Health and Safety legislation.
PERSON SPECIFICATION
The person specification describes the knowledge, experience and skills required to carry out this role.
Knowledge, including educational qualifications
1. No minimum qualification required.
2. Evidence of continued professional development.
3. Knowledge of HR practices.
4. Working knowledge of employment law.
Experience
1. Experience of working collaboratively with others to create change in a local authority or similarly organisation.
2. Experience of working within an HR role, HR environment or administrational role.
3. Experience of working collaboratively and being an effective team member and able to celebrate success and recognise learning.
4. Experience of being organised with an ability to prioritise tasks to meet key deadlines.
5. Ability to handle sensitive situations calmly and methodically.
6. Experience of handling sensitive data and information in confidence.
Aptitude, skills and competencies
1. Ability to think and act independently, and identify solutions to work problems.
2. Effective written and oral communication skills including report writing and presentation skills with proven ability to work with, gain the confidence of and influence colleagues.
3. Able to use a variety of IT and digital technologies i.e. Word, Excel, HRMI Systems and programmes to support the work.
4. Able to read and interpret data to support others in making data driven decisions.
5. Ability to establish positive relationship across and beyond the organisation, including building and maintaining personal and professional credibility with line managers, peers, partners and other stakeholders.
6. Ability to work quickly and accurately while managing competing deadlines or priorities.
7. Ability to think laterally and develop creative solutions to challenging problems.
8. Tenacious, self-sufficient, and confident working on own initiative and making decisions that will have service related consequences.
9. Commitment to developing a diverse and anti-racist organisation.
10. Commitment to professional development and willingness to attend HR related training to develop knowledge and skills.
If you are interested in this role please do reach out to me via email or telephone!
amberrayment@carringtonblakerecruitment.com
020 753 766 07
#J-18808-Ljbffr