Level and Purpose of Post
The Executive Officer, as the Proper Officer of the Council, is under a statutory duty to carry out all of the functions and to serve or issue all notifications required by law. The Executive Officer will ensure that the Council conducts its business properly, in accordance with Standing Orders and relevant legislation, and will provide independent, objective and professional advice and support to facilitate effective decision and policy making.
The Executive Officer will ensure that the instructions of the Council are carried out and will report to the Council as and when required.
Key Responsibilities
The Executive Officer is accountable, to the Council, for the effective management of all of its resources and is responsible for ensuring the effective and productive running of the Council’s business in a manner which provides value for money for local tax payers. The post holder will be:
* Responsible and accountable for the management of approx. 14 staff*, acting in a managerial capacity, monitoring performance, supporting development and undertaking annual appraisals. *with local government reorganization in Hampshire this is likely to increase.
* Responsible and accountable for the Council’s portfolio of assets.
* Expected to lead and/or contribute to a range of projects and build relations with both internal and external partners and stakeholders in order to achieve specified outcomes but may not have direct authority over those involved.
Main Duties
Responsible for an approximate budget of circa £800K. Ensure the Council’s role as a consultee body on planning matters is effectively and efficiently discharged in accordance with the Council’s policies.
* Keep abreast of legislative changes and brief elected members on changes which may have a bearing on Council policies.
* Oversee the Council’s financial planning processes, including service reviews and budget forecasting and preparation. In liaison with RFO provide members with financial summaries for full Council meetings.
* Actively seek new sources of income and grant funding, appropriate to the Council, to offer best value to our residents.
* Ensure that agendas, minutes and reports for all Council and Committee meetings are accurate and delivered to schedule.
* Attend all meetings of the Council and its Committees, notwithstanding that such duties may be delegated to another Officer.
* Ensure that the Council’s property and other physical resources are maintained in good condition, authorising repairs and/or replacement as necessary, to facilitate maximum commercial return.
* Manage major projects in which the Council is involved and advise as to the practicability and likely effects of specific courses of action on the Council, its finances and the community, being always mindful of the environmental impact.
* Act as Data Protection Officer and respond to FOI requests and Corporate Complaints.
* Represent the Council in discussions and negotiations regarding One Horton Heath and review the business impacts of any decision making.
* Maintain links with the local press and media, liaise with the Chair of the Council and committee chairs as appropriate and oversee the release of press releases and other communications as necessary to actively promote the Council and its activities.
* Encourage partnership working with the Council, by forging links with principal authorities, other statutory authorities and charity, community organisations and other groups.
* Liaise with local businesses to promote successful commercial activity within the parish and increase success and propriety.
* Attend and support the organisation of corporate events and ensure that arrangements are safe and appropriate.
Performance and Customer Focus
These duties are illustrative and not exhaustive. The post holder will be expected to become involved in a range of work to enable the Council to respond effectively to changing requirements affecting the Council and workforce.
The post holder will:
* Adopt a customer focused approach, ensuring engagement with service users and stakeholders.
* Act as an advocate for the Council and work collaboratively with colleagues and stakeholders.
* Meet individual and personal development targets agreed through the appraisal system, learn from experience and be committed to continuous improvement individually and as an employee of the Council.
* Work with colleagues to meet the Council’s objectives, support a culture of team working, trust and respect to ensure the team functions effectively.
* Meet the behaviours and competencies adopted by the Council in the way in which they achieve their objectives and carry out their work.
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