Job Description
This role is responsible for ensuring the smooth operation of the Company’s office, general facilities maintenance, health & safety and governance. The successful candidate will be based in our Ipswich office.
Key Tasks
* Ensure visitors sign in and out and have required visitors pass
* Managing any deliveries and making sure they go to correct employees if required
* Ensure all consumables are stocked
* Ordering general supplies for the Company
* Organising travel and accommodation
* Booking catering for internal and external client meetings.
* Managing Ipswich office car parking.
* Answering the telephone and directing calls as required.
* Housekeeping duties as required including setting up refreshments for internal meetings and washing up.
* Support offshore procurement team for all Ipswich office related purchases
* Manage Site Security & own Manual
* Manage access control system, creating and deactivating all passes
* CCTV Management and Monitoring
* Perform minor onsite repairs
* General outside maintenance ensuring all pathways and accesses to building are clear and free of risk
* Scheduling contractors for major repairs as required
* Liaising with external suppliers i.e. security alarms, vending and building maintenance.
* Discussing maintenance concerns with the employer and communicating these to Maintenance Workers
* On-call and responding to emergency maintenance needs
* Point of Contact for Health & Safety (First Aiders/ Fire Marshals etc)
Reporting directly to Head of Claims & Operations. This role will have contact with all levels within the Company and will also liaise with external bodies.
Qualifications
Essential
* Educated to GCSE Level or equivalent
* Good communication and interpersonal skills
* Good organisational skills
* A thorough working knowledge of MS office applications.
* Must be numerate
* Minor repair knowledge (plumbing/ painting etc)
Functional/ Technical Skills
* Good Keyboard & Typing Skills
* Good Telephone Manner
* Good MS Office Skills
Generic Competencies
* Communication
* Results Focus
* Client Focus
* Developing Self and Others
* Problem Solving
* Quality Focus
* Commercial Awareness
* Systems of Work
* Handling Systems
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Outsourcing/Offshoring
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