We are looking for a flexible individual to provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.
The successful candidate will assist the Business Support Manager to deliver high quality support to the Chief Executive Officer (CEO), the Chair and the Non-executive Director Team. They will support with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, the Business Support Manager and the department.
The role is hybrid and for the most part working from home however will require office working when requested and potentially at short notice.
Main duties of the job
Support the Business Support Manager to provide an efficient, high quality and confidential administrative and business support function to the Chair and CEO
Sorting and prioritising all incoming mail and e-mail, distributing as appropriate. Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages
Managing electronic diaries, including arranging and changing appointments, prioritising these as appropriate
Undertaking administrative duties such as photocopying, faxing and mail-out distributions
Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Organising and planning events as necessary supporting information material
Supporting teams in project management and participating in department events
Inputting, monitoring and checking data, required for finite and ongoing projects within the teams
Working with all team members in the collection of information for performance reporting on relevant team projects
Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
This role sits within the Corporate Governance Team and functions include governance, compliance, complaints management, and overseeing running of the Board.