Duties to be split between two positions -
Point of contact for all students and visitors to the Learning & Development (L&D) (Southwick Park). Provide assistance and support to all trainers and students as and when required.
Responsible for processing/arranging travel and accommodation requests for recruits and where required for staff.
Holder of an electronic purchasing card (EPC) to process requisitions of stationary, equipment and publications or via the Contracting, Purchasing & Finance (CP&F) system, maintaining a full audit trail. To act as focal point for receipt of recruit clothing dealing with issue and returns either at station or back to Stores.
Booking in and out of vehicles for staff and trainers and arranging servicing and MOT’s. Checking and validation of all spend on fuel for vehicles on a monthly basis.
Assist in the organisation of Recruit Graduation Parade and Dine Out and the associated administration of the event.
Organise and oversee the maintenance of the L&D training archives ensuring that only the required documents are kept by observing the recommended timescales and that documents are stored in a secure and appropriate manner.
Provide admin support to L&D portfolio staff and to provide practical support to DSPS admin team by taking responsibility for resource bookings at Southwick Park.
Record all books/paperwork onto database. Create and maintain asset register for all resources and equipment within L&D. Book in/out all training equipment including breathalysers and airwave radios. Conduct regular audits and report any discrepancies.
Issue and destruction of warrant cards including taking photos and uploading onto database, recording information and printing cards. Maintaining a warrant card database of all actions taken.
Receipt and issue laptops to recruits. To maintain database of laptops received into L&D (SP) and issued to Recruits.
Maintain work service database report all faults and act as point of contact for contractors for maintenance and repairs within L&D (SP) including all electrical equipment and photocopiers. Act as L&D (SP) fire warden, duties include daily health and safety checks of the training centre, monitoring of firefighting equipment and emergency exits. Monthly check first aid boxes to ensure they are fully stocked.