Senior Pharmacy Procurement and Assurance Administration Officer
University Hospitals Coventry and Warwickshire NHS Trust
To support the Pharmacy Procurement and Governance and Safety Teams to maintain the supply chain of medicines by identifying and communicating medicines shortages to the relevant Senior Pharmacists.
Obtain and provide information regarding medicines usage for the trust where a supply issue or medicines shortage has been identified.
Work collaboratively to identify potential alternatives to medicines shortages and support communication regarding the alternatives as requested by the appropriate senior Pharmacist.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Interviews: Proposed for week commencing 13th January 2025.
Main duties of the job
1. Using all available sources, proactively identify current or anticipated medicines shortages.
2. Utilise the Pharmacy Computer System to identify any outstanding orders and identify why each item on the order is outstanding.
3. Resolve goods receipt queries that have led to an order remaining outstanding on the pharmacy system.
4. Liaise with suppliers and wholesalers to obtain information on the availability of medicines.
5. Record information relating to medicines shortages on the relevant databases.
6. Communicate any medicines shortages to the relevant Senior Pharmacists and wider pharmacy team.
7. Investigate the availability of licensed or unlicensed alternatives during stock shortages and provide this information to the relevant senior pharmacist allowing them to make a decision regarding their suitability for purchase.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high-quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation. By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
Job responsibilities
* Follow the process for the procurement of new licensed and unlicensed medicines to procure and receive new medicines.
* Manage the off contract claims process recording all stock shortages for both contract and non-contract lines, claiming back the difference in cost from contracted suppliers in the case of stock shortages with contract items.
* Record all cost savings achieved from the off contract claim process.
* Support Administrative Officer Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email.
* Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System.
* Answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate.
* Deal with incoming post, filing, and photocopying requests.
* Provide flexible administrative and clerical cover as required across the department.
For further details of the role please see the attached job description.
Person Specification
Qualifications
* See supporting documents.
Experience
* See supporting documents.
Knowledge
* See supporting documents.
Skills
* See supporting documents.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Address
University Hospital Coventry and Warwickshire
Pharmacy Procurement and Distribution Manager
University Hospital Coventry and Warwickshire
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