Administration, Facilities and Office Management
Banbury
Full-time
United Kingdom
Job Description
You'll support the Plant Director (PD) and other teams in achieving the highest performance standards, including team events, managing presentations and budgets as well as normal day-to-day administrative tasks associated with running a factory, such as managing diaries, travel, and expenses.
* Assist in scheduling meetings, events, and appointments – external and key internal meetings
* Manage and maintain calendar, ensuring optimal time allocation and scheduling efficiency
* Prepare and distribute internal and external correspondence, including emails and reports
* Coordinate travel arrangements, itineraries, and accommodations as well as prepare and submit expense reports as needed
* Take actions at key meetings and be a crucial person supporting the Plant Director and site leadership team. Maintaining confidentiality is of crucial importance
* Raise PO’s for relevant expenses timely as needed
* Maintain and organise documents, files, and records
* Supports PD with presentations and preparation for meetings as required
* Coordinate global visits by aligning agenda with key stakeholders, organising the venue, transfers, lunch/dinner etc.
* Provide support in onboarding new Leadership Team members, facilitating orientation and other activities
* Serve as a liaison between Leadership team members and external stakeholders, conveying information accurately and promptly
Qualifications
Experience & Education:
* Excellent planning, organisation, analytical and problem-solving skills
* Self-motivated, highly disciplined
* Exemplary attention to detail
* High degree of confidentiality and integrity
* Proactive approach, ability to manage complex tasks, and reacting to last minute changes
* Ability and confidence to build networks at all levels
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