Job Title:PA/Legal Secretary
Overall Purpose of the Job:The primary role of the PA/Legal Secretary is to provide direct support to the Head of Department, enabling optimal efficiency. This role requires a high degree of self-management and initiative, encompassing the responsibilities detailed below.
Department:Private ClientKey Tasks, Duties, and Quality Standards:* Prepare correspondence and documents, including transcribing digital dictation.* Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files as per office manual procedures.* Prepare mail and enclosures for dispatch.* Arrange copying tasks, either personally or via an office assistant.* Schedule appointments, arrange meetings, and maintain an up-to-date diary for the principal.* Prepare and tidy conference rooms for meetings, providing refreshments if required.* Provide support to other secretaries as needed.* Offer guidance to junior and temporary secretaries.* Progress client matters without fee earner supervision in their absence.* Attend to clients both in person and on the telephone, providing professional and friendly support consistent with the firm's client care standards.* Undertake specific training as required and maintain responsibility for self-development.* Ensure confidentiality of all firm and client documentation and information.* Undertake online form-filling requirements.* Operate the Firm's Case Management System.* Consider and im...