Location: Totton
Salary: GBP 26,000 - GBP 28,000 per annum
With over 50 years of experience, the company is the UK's largest independent provider of cleaning equipment. They manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. As well as supplying and servicing traditional cleaning equipment, they also have over a decade of experience in robotic floor cleaning machines. They are committed to a greener future through their own ESG strategy and focus on ensuring they offer products and services to customers that support their sustainability goals and commitments.
At the company, they strive to encourage personal development and career progression, offering on-the-job training as well as support for professional qualifications for their employees. They are a fast-growing business, and this position would suit someone who likes to hit the ground running and has a drive for success.
The Role
As HR Administrator, you will play a pivotal role in ensuring the smooth operation of their HR department by handling a wide range of administrative tasks with accuracy and efficiency. You will be responsible for maintaining employee records, supporting recruitment efforts, managing onboarding and offboarding processes, and more. Additionally, this role extends beyond HR, providing vital administrative support to their Health, Safety, and ESG department as well as Fleet.
Key Responsibilities
HR Duties
* Maintain and update employee records, ensuring accuracy and confidentiality, including keeping their internal HR database up to date.
* Assist with recruitment processes, including posting job adverts, screening CVs, scheduling interviews, and conducting background checks.
* Manage onboarding and offboarding procedures, including preparing employment contracts, conducting new starter inductions, and processing exit documentation.
* Handle employee benefit administration.
* Ensure compliance with employment legislation and company policies by maintaining up-to-date HR records.
* Respond to employee enquiries regarding HR policies, procedures, and benefits.
* Assist in performance management activities, including ensuring their Performance Appraisals are all completed and documented appropriately.
* Support with investigations, disciplinary, and grievance processes as required.
* Organise and maintain HR documentation such as policies, handbooks, and training materials.
* Take responsibility for standard HR correspondence including offer letters, contracts, and other HR documentation for the business.
* Support training and development initiatives by working with the Head of People Development and HR and the Training team.
* Assist with HR projects and initiatives.
* Prepare HR reports and assist with audits as needed.
* Order and manage staff uniform, PPE, and inventory.
* Attend HR meetings, acting as note taker when necessary.
Further Business Support Duties
* Distribute provided documentation and manage completion levels.
* Deal with initial enquiries for shared inboxes.
* Attend and contribute in meetings where necessary and act as note taker when required for shared business interests.
* Upkeep and track documents through the use of Microsoft 365.
* Extract, organise, and file reports through various business streams.
* Input and submission of company information for accreditation renewals such as ESG (environmental, social, governance) data.
* Support the Fleet Manager with relevant Fleet administration including:
* Driver documentation including adding to the Licence Bureau check.
* Responding to fleet enquiries.
* Act as a point of contact for relevant accounts such as fuel cards and fleet service providers.
* Logging damage and repair for any insurance incidents.
* Vehicle tracking management.
* Management of the company flat.
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