Details Reference number 356084 Salary £40,201 - £43,347 GBP Job grade Senior Executive Officer Contract type Permanent Business area DWP - Corporate Transformation Type of role Project Delivery Working pattern Flexible working, Full-time, Job share, Part-time Number of jobs available 1 Contents Location About the job Benefits Things you need to know Apply and further information Location Birmingham, Blackpool, Leeds, Manchester, Newcastle-upon-Tyne, Pontypridd, Sheffield About the job Job summary Do you want to be part of an energetic, innovative team and bring your skills to one of the biggest changes to the administration of the Civil Service in decades? Were looking for people who are flexible, intuitive and are comfortable taking high levels of volume, speed and complexity in their stride. An exciting role has come up in the Synergy Programme, a cross-departmental group formed in response to Government Business Services request for individual departments to group together in clusters to drive efficiencies, increase buying power and improve the quality of shared service to our end users our people. The Synergy Programme is the largest of five departmental clusters, comprising the Ministry of Justice, Department for Work and Pensions, Department for the Environment, Food and Rural Affairs and the Home Office. The Department of Work and Pensions hosts the Synergy Programme. Your work will impact the procurement arrangements for the next 15 years, impacting over 50% of all Civil Servants thats 230,000 people across the four departments and arms length bodies. Success of the Programme is crucial as Civil Servants rely on shared services to provide business critical tools in human resources, finance, payroll, and procurement. It affects everything we do, from joining a department as a new starter, the way we claim for expenses, how we buy goods and services such as our laptops and canteen provisions, to the way we receive our pensions when we retire. If youre someone who can use your experience to streamline procurement to drive out error, waste, duplication and drive forward sustainability ambition, we want to hear from you. But most importantly, were looking for applications from people who can also demonstrate a passion for our core ambition - delivering a once in a generation, transformed service that Civil Servants will use as a result of the Synergy Programme. The Synergy scope offers an opportunity to enable lasting sustainable change across HR, finance, and procurement shared services. To be successful sustainability must be embedded into organisational processes, policy and decision making accompanied by upskilling, guidance and a strong narrative for opportunity and cultural change. The successful candidate will play a key role in working toward this success. The post offers an exciting development opportunity, to build your knowledge and experience of sustainability, utilise your stakeholder and data management experience, excellent organisational and interpersonal skills as part of a fast-paced environment influencing complex change across multiple functional disciplines. Drawing upon your knowledge and experience, you will have a key role in supporting the Design & Implementation Sustainability Lead to work with cluster Department Sustainability Specialists and within the Synergy Programme to promote sustainability, influence and embed environment and social improvements into the design, testing and deployment of the Synergy new Enterprise Resource Planning (ERP) system and Business Process Service (BPS). The role will require flexibility to pick up a variety of work and the ability to switch focus at pace is also key to being successful in this role. Key tasks include: Responsible for the design, monitoring and updating of the forward planning (inc risk and benefits) and for sustainability, development of the Objectives and Key Results and tasking as well as realisation of benefit and transformation opportunities. Support the Team to understand, influence and input sustainability requirements into the procurement phases of Synergy and Common Operating Model deliverables, including the detailed design. Lead the ongoing work on sustainability benefit realisation, including working with the benefits team to ensure these are developed accurately, quantified and reflected in future business cases. Work as part of a product centric multi-disciplinary teams to identify links and integrate sustainability into design and the successful implement the programme. This will include working alongside multiple Synergy technical teams, delivery teams, user and business change teams and strategic partners. Co-ordinate and manage the Sustainability stakeholder liaison, via formal Governance Forums or informal networking, and work with the team to support sustainability updates and communications. Responsible for collating and collecting document information, data requirement and insight and evidence provided by departments and other stakeholders; use intelligent analysis to help inform and influence design decisions on complex issues. Work closely with partners to embed sustainability appropriately within the programme, including through our data and KPI blueprint to ensure these reflect sustainability needs and ambition. Build and maintain strong effective relationships with stakeholders and colleagues to confidently challenge, influence and negotiate positive outcomes and solutions. Person specification Essential Skills: Be a self-motivated, effective organiser who can use their initiative in the design and delivery of sustainability outcomes (Lead Criteria). Working in a fast-paced environment by proactively managing and prioritising competing demands to meet challenging and changing deadlines. Experience of engaging successfully with a broad set of stakeholders and a variety of professional teams, including Digital, HR, Operational Delivery to get results, especially in a fast-paced environment of change. Strong written and verbal communication skills with the ability to tailor messages for the audience, and effectively engage with and influence stakeholders. Desirably, candidates will have: Experience/knowledge of environmental management or sustainability or a willingness to learn the fundamental principles and concepts, or undertake professional institute training and membership. Experience of agile delivery and / or change management. If based in Wales, the ability to speak Welsh is desirable. Behaviours We'll assess you against these behaviours during the selection process: Working Together Leadership Communicating and Influencing Delivering at Pace Benefits Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an average employer contribution of 27% Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. As part of the application process you will be asked to complete a CV and 1000 word personal statement. Further details around what this will entail are listed on the application form. A CV is requested but will not be assessed, so please put the bulk of your evidence in your personal statement Applications should be made via CS Jobs. Sift Selection will take place by sift based on the person specification. Should a large number of applications be received, an initial sift may be conducted using the lead criteria: Be a self-motivated, effective organiser who can use their initiative in the design and delivery of sustainability outcomes Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview (online via Teams) At interview, we will select based on behaviours and strengths. There may also be a presentation. The behaviours we will select on are: Working Together Leadership Communicating and Influencing Delivering at Pace Sift and interview dates to be confirmed. Further Information Find out more about Working for DWP A reserve list may be held for a period of 6 months from which further appointments can be made. Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk If successful and transferring from another Government Department a criminal record check may be carried out. In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grscabinetoffice.gov.uk stating the job reference number in the subject heading. The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action. Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP's terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing. Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. New entrants are expected to join on the minimum of the pay band. Reasonable Adjustment At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce. We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia. If you need a change to be made so that you can make your application, you should contact Government Recruitment Service via DWPRecruitment.grscabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. Complete the Reasonable Adjustments section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional. If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service