Are you detail oriented, skilled at liaising with diverse stakeholders, and passionate about efficient administration? Look no further! Our organisation is seeking a dedicated Business Administrator to contribute to our success.
Responsibilities will include:
1. Management Support
o Assist the Head of Business with daily administrative tasks ensuring smooth operations.
o Facilitate efficient communication across the office or department.
o Answer phones, manage office calendar and schedule appointments.
o Complete general clerical work and recordkeeping tasks.
o Create reports and presentations.
o Assist with marketing and social media.
2. Office Support
o Answer phone calls and direct inquiries to the appropriate personnel.
o Handle office correspondence, emails, and scheduling.
o Prepare reports and presentations for the Business Lead Manager.
o Support the Business Lead Manager with handling various administrative duties, including but not limited to managing office correspondence and maintaining accurate records.
3. Communication
o Serve as a point of contact for managers and employees.
o Relay important messages and announcements.
o Ensure effective communication across departments.
o Facilitate meetings and take meeting minutes.
4. Financial Coordination
o Assist Head of Business in budget tracking and expense management.
o Liaison with the finance team to process invoices and payments.
o Monitor office supplies and equipment inventory.
5. HR Administration
o Assist with HR-related tasks, including employee records, benefits administration, and recruitment coordination.
o Maintain accurate employee files and records on Coolcare.
o Collaborate with the Business Lead Manager to address HR-related challenges.
Requirements for Position:
* Strong organizational skills.
* Proficiency in Microsoft Office (Word, Excel, Outlook).
* Must have knowledge of Microsoft Teams.
* Excellent verbal and written communication abilities.
* A proactive and detail-oriented approach.
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