About the Role
We are looking for an organised and proactive Facilities Administrator to join our clients team. In this role, you will provide essential administrative support to ensure the smooth operation of facilities management services on-site.
Key Responsibilities
Administrative Support: Provide comprehensive administrative assistance to the facilities management team, including document preparation, scheduling, and correspondence.
Work Order Management: Process, track, and close work orders, ensuring timely updates to relevant stakeholders.
Vendor Coordination: Liaise with contractors and suppliers to schedule maintenance, repairs, and other facilities-related activities.
Compliance and Documentation: Maintain accurate records of facilities inspections, maintenance schedules, and compliance documentation.
Purchase Orders: Raise and manage purchase orders and invoices, ensuring accuracy and alignment with budgets.
Helpdesk Support: Monitor and respond to facilities-related queries via email, phone, or internal systems, resolving or escalating issues as required.
Health & Safety Compliance: Assist in ensuring all facilities activities comply with health and safety standards and site policies.
Reporting: Generate reports on facilities performance metrics, expenditure, and project progress as needed.Requirements
Previous experience in an administrative role within a facilities management company or similar environment.
Strong organisational and time...