Events Coordinator
An experienced Events Coordinator is required to support the commercial vehicle division of a leading vehicle manufacturer. This role is employed by an established fleet consultancy business with a strong pedigree of providing outsource programmes to the industry.
Our ideal candidate will have a proven background in events planning and will have a confident, professional manner with the ability to manage several tasks at once with changing priorities. The role offers travel throughout the UK and occasional overseas trips.
This is a fantastic opportunity to work with a leading vehicle manufacturer. Alongside a competitive salary, you will receive matched pension contributions of 4%, medical insurance, life insurance, income protection, travel insurance plus access to the manufacturer’s car discount scheme and 22 days holiday, raising to a maximum of 25 days.
This role is a hybrid position with an expectation of 3 office days per week, working hours 8.30am to 4.45pm Monday to Friday.
Ideal locations – Basildon, Brentwood, Southend on Sea, Ilford, Chelmsford, Enfield, Harlow, Bishops Stortford, Braintree, Wickford, Billericay, Ingatestone, Stanford-le-Hope, Rayleigh.
Salary: £32,000 - £36,500 + matched pension contributions of 4%, medical insurance, life insurance, income protection cover, travel insurance plus access to the manufacturer’s car discount scheme and 22 days holiday, raising to a maximum of 25 days.
The Role:
* With stakeholders’ input/direction assist with developing event proposals, agendas, presentation content, product display.
* Planning event aspects, such as venue, seating, dining, and guest lists.
* Demonstrating to event attendees a strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities.
* Coordinating event set up, rehearsals, drive events, presentation equipment/tech, food/catering and all aspects of speaker and client attendance logistics (Hotels, transport, flights, etc.).
* Monitoring and reporting on event budget and actual spend assisting with expenditure approval and management via in-house purchasing systems.
* Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors, speakers, drive activity, etc.
* Ensuring correct specification event vehicles are ordered.
* Working with the commercial vehicle product team, local NSC’s and markets, MP&L (Plant/Schedulers) and logistics to ensure that event vehicles are scheduled, built, delivered to the right location, and prepared on time.
* Help with monitoring event quality and convertor feedback/analysis to improve future offerings.
The Candidate:
* A knowledge of the automotive sector including vehicle order to delivery processes is advantageous although not essential.
* Previous experience or qualifications in an events planning role.
* Excellent written communication, organisational skills and presentation skills are essential attributes for this role.
* A confident manner and the ability to coordinate the organisation of events and manage large groups of people within an agreed agenda and structure.
* A computer and technology competent self-starter, with good attention to detail, and a mindset to meet deadlines.
* Microsoft skills – Good Excel skills, plus familiar with the previous use of Microsoft Mail, Word, PowerPoint, and SharePoint.
* Good communication and relationship building skills.
Apply in Confidence:
To apply for the Event Coordinator job please forward your CV to Kayleigh Bradley, Senior Recruiter at Glen Callum Associates Ltd or call Kayleigh directly on 07908 893621 for a further chat on the job.
JOB REF 4177KB – Events Coordinator
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