The Finance Team at Queen Margaret’s is made up of the Finance Manager and two part-time Finance Assistants.
Key Responsibilities of the Finance Assistant:
* Registering, authorising, coding and processing purchase ledger invoices
* Setting up new supplier accounts and maintaining existing accounts
* Reconciling supplier statements and requesting copy invoices
* Filing and archiving supplier invoices online
* Processing finance post
* Processing monthly catering journal
* Recording signing in and out of school prepayment cards
* Checking itemised receipts and charge sheets are returned with the prepayments cards
* Reconciling and processing school prepayment cards
* Placing orders for departments
* Scanning credit card receipts, reconciling and processing credit card statements
* Reconciling taxi charges
* Processing charges for billing
* Processing facility hire invoices on to the sales ledger
* Credit control for facility hire invoices
* Maintaining the petty cash tin, dealing with requests for payment and reconciliation at month end
* Dealing with supplier and staff queries
* Answering Finance office phone calls
* Communicating with the Finance team to ensure a smooth running of the department
* Assist with annual audit as required
* Work effectively with the other Finance Assistant to ensure cover during absence and assistance as required
* Any other work as requested by the Finance Manager
Working Hours
24 hours per week, spread over 5 days per week, year-round.
Person Specification
The Finance Assistant should:
* Be able to work accurately and efficiently
* Be well organised and capable of managing his or her time effectively
* Have high standards of discipline and integrity
* Have good interpersonal skills; oral and written communication skills
* Be computer literate
* Be aware of the importance of Safeguarding of young people
* Be prepared to undergo appropriate training
* Be able to exercise total discretion and uphold confidentiality.
All applicants must complete the school’s official application form, available via this link to our website providing a full career history and names and contact details for two referees. Completed application forms should be returned to: recruitment@queenmargarets.com. Interviews will be held shortly after the closing date.