Job Summary:
Join a fast-growing, dynamic global transport company where you will interact with people from around the world! We are seeking a highly organized, proactive, and detail-oriented Bookkeeper / Payroll Clerk / Office Administrator to manage financial transactions, payroll, credit control, fleet-related expenses, office operations, and government grant research. This is an exciting opportunity with no ceiling on future potential, making it ideal for someone looking to grow within a rapidly expanding company.
Key Responsibilities:
1. Bookkeeping & Financial Management
o Purchase Ledger: Manage supplier invoices and reconciliation.
o Sales Ledger: Generate and process invoices, ensuring timely and accurate billing.
o Credit Control & Chasing Debtors: Monitor outstanding debts and proactively follow up on overdue accounts. Issue payment reminders and escalate overdue payments when necessary. Maintain a structured approach to debt collection while ensuring strong client relationships.
o Bank Reconciliation: Match transactions and reconcile bank and credit card statements.
o Liaise with Accountant: Work with external accountants.
2. Payroll & Pension Processing
o Run QuickBooks Payroll: Process monthly payroll, ensuring accuracy in wages, overtime, and deductions.
o Pension Management: Administer the company’s pension scheme, including contributions.
o Process Expense Sheets: Verify, approve, and process employee expense claims.
o Handle Employee Expense Reimbursements & Deductions: Ensure proper documentation and approvals.
3. Office & Fleet Expense Management
o Fuel Management: Monitor and maintain company fuel usage records and payments.
o Toll Management: Track toll expenses, process payments, and ensure proper documentation.
o Ferry Pricing & Bookings: Manage ferry pricing, payments, and coordinate bookings for vehicles and employees.
o Parking & Speeding Fines: Monitor and process parking and speeding fines, ensuring timely payments and dispute resolution if necessary.
o Manage Office Supplies & Inventory: Procure and maintain office materials and equipment.
o Maintain Organized Records: Keep employee files, company documents, and contracts up to date.
o Scheduling & Correspondence: Assist management with scheduling meetings, handling correspondence, and other administrative tasks.
4. Government Grants & Compliance
o Research & Apply for Government Grants: Identify grant opportunities relevant to the transport sector and prepare applications.
o Ensure Compliance: Maintain compliance with government regulations, accounting standards, payroll laws.
o Assist with VAT Returns, Payroll Tax Filings, and Other Statutory Reports.
o Support Audits: Prepare required documentation and financial records.
5. Global Business Communication
o Interact with Clients, Suppliers, and Authorities Worldwide: Communicate with stakeholders across different time zones and cultures.
o Provide High-Level Administrative Support.
Qualifications & Skills:
* Experience: Minimum 2 years of experience in bookkeeping, payroll processing, credit control, fleet-related expense management, and office administration.
* Software Proficiency: Experience with QuickBooks, MS Office (Excel, Word, Outlook), and payroll software.
* Skills:
o Strong numerical and analytical skills.
o Excellent attention to detail and accuracy.
o Ability to multitask and meet deadlines in a fast-paced environment.
o Strong organizational and communication skills.
o Confident in credit control and chasing debtors globally.
o Knowledge of fleet expense management, toll systems, and fine processing is a plus.
o Ability to research and secure government grants.
o Comfortable working with international clients, vendors, and authorities.
Working Hours:
10:00 - 17:00
Why Join Us?
Exciting Global Work Environment – Engage with clients and teams from around the world.
Fast-Growing Company – Be part of a rapidly expanding business with unlimited future potential.
Career Growth Opportunities – No ceiling on where this role could take you!
Competitive Salary Working Conditions:
Compensation & Benefits:
* Competitive salary
* Pension plan
* 28 days paid holiday (Bank holidays not recognized)
* Professional development opportunities
Job Type: Full-time
Pay: £27,000.00-£32,000.00 per year
Benefits:
* Company pension
* Free parking
* On-site parking
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Kenilworth CV8 1NP: reliably commute or plan to relocate before starting work (required)
Experience:
* Accounting: 2 years (preferred)
* Bookkeeping: 2 years (required)
Language:
* English (required)
Work Location: In person
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