Working within a newly formed Facilities group, the role holder will develop the position, providing support across a range of Production Buildings and Offices, Facilities systems and services with a strong emphasis on implementing Environmental, Health and Safety compliance actions. Keeping regulatory Governance & Facilities function records current. Support Project Management Utilities & Energy Management processes.
Main Tasks & Responsibilities:
* Raise Purchase Requisitions for ongoing Facilities services, projects and contracts.
* Compile Asset Registers.
* Compile and source site, service and project drawings.
* Implement and monitor a Facilities helpline.
* Organise compliance records.
* Partner with the Health and Safety Department in implementing actions arising from compliance audits and assessments.
* Keep up to date with relevant Regulatory compliance and Standard Operating Procedures.
* Assist in the development of training for maintenance technicians in line with the facilities group.
* Ensure compliance with Health & Safety policies and procedures.
* Track and manage spend in line with budget submissions.
* Score and review service providers/contractors and enhance relationships.
* Help maintain and improve Office space standards.
* Compile and distribute project meeting minutes.
* Manage project management technical processes.
* Maintain Utilities records.
* Arrange Utilities Quality meetings and Service contract performance reviews.
* Any other duties considered necessary to meet the needs of the business.
* Support Energy Efficiency and Sustainability Programmes.
Qualifications and Experience:
* Co-ordination of the soft services, such as cleaning, catering, office moves, and events.
* Customer-focused coordination of facilities services like maintenance, contracts, building, and response services.
* Experience working on compliance of regulations, procedures, and policies.
* Experience with software maintenance planning programmes or project management.
* Competent with Microsoft Office packages.
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