Admin Assistant Job Description
Kinetic Recruitment are looking to recruit an Admin Assistant to work in a busy Pharmaceutical Company, based within the Runcorn area.
Hours of Work: Standard business hours
Rate of Pay: £15.40 per hour
Temporary to Permanent Position: After 7 to 10 weeks
To Begin: ASAP
Description: Pre-screening mandatory, prior to start date. 100% on-site. 25 days annual leave pro rata + bank holidays.
Main Purpose of the Role:
To provide administrative support to the HR team on site, reporting to the senior HR Business partner.
Key Results Area:
1. To provide admin support to the HR team on site.
2. To complete all HR letters and documentation.
3. To attend and take minutes at investigation, grievance and disciplinary meetings.
4. To be responsible for the job descriptions on site and the SharePoint where the job descriptions are located.
5. To provide reports as needed, manipulating data with respect to pivot tables, VLOOKUPs, etc., demonstrating excellent Excel skills and an interest in data.
6. To manage the administration of the inductions on site working with line managers and the recruitment team.
7. To be responsible for the gathering of sickness data on a monthly basis and the provision of the reporting of it, ensuring that fit notes are provided and return to work documents completed and stored correctly.
8. To manage the attendance sheet for the departments on site ensuring that it matches the data on Employee Central.
9. To administer any changes needed on Employee Central including secondments, shift changes, changes in hours, leavers, starters, etc.
10. To establish a good working relationship with AskHR, working closely with them to resolve issues.
11. To manage all trackers set up, ie ER cases, leavers, performance improvement plans, etc.
12. To manage and coordinate meeting/training logistics.
13. To assist with project management during key site projects and initiatives.
14. Any other related admin duties as and when required.
Knowledge, Skills and Abilities:
1. High level planning & organizing skills.
2. Ability to use own initiative.
3. Ability to work effectively with peers and management to positively impact performance of the site.
4. Identifies and understands their stakeholders' needs and focuses on meeting those needs ensuring both satisfaction and a continuing business relationship.
5. High level of attention to detail.
6. Able to work in a fast-paced environment.
7. Understanding and respect of confidentiality and compliance.
Qualifications and Accreditations:
1. Flexible approach to work.
2. Ability to work under pressure and to deadlines.
3. Ability to work on own initiative with minimum supervision.
4. Computer literate - Strong command of Microsoft Office programmes.
5. Needs excellent Excel skills and an interest in data.
6. Excellent communication and interpersonal skills.
7. Experience of preparing and coordinating communications using multiple media formats.
8. Previous administration experience.
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