Summary
As an Apprentice Proposal Lead, you will be supporting the Bids and Contract team in the overall coordination and management of individual tenders on behalf of the Bid Team. It is a rewarding role with excellent benefits, including, but not limited to, •Hybrid Working, •Competitive salary, •25 days holiday + public holidays •Holiday purchase scheme.
Wage
£25,000 a year
Salary range from £25000-£30000 per annum depending upon qualifications and experience
Training course
Bid and proposal co-ordinator (level 3)
Hours
Monday-Friday. Times to be confirmed.
40 hours a week
Start date
Monday 5 May 2025
Duration
2 years
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
Your day-to-day responsibilities will include:
Ongoing coordination and management of the individual bid processes from a bid decision to submission, ensuring adherence to governance processes and accurate audit trail, including:
* Circulation to the defined team
* Internal bid timeline management, including bid timeline plan, engaging and ensuring visibility of timescales to all contributors and stakeholders and delivery to these
* Facilitating, coordinating and leading tender meetings including start-ups, progress reviews and storyboard sessions
* Management and development of the written response - Engaging with cross-functioning teams to confirm accurate response allocations to enable all customer responses to be completed
* Management and coordination of the commercials – Engaging with the relevant pricing teams to ensure the pricing is completed and approved in line with the opportunity and internal governance requirements
* Coordination and compilation of the opportunity documents ready for submission
Support the continuous enhancement of the bid standard response library and provide the Bid Team with high-quality written content for PQQs, tenders, business proposals, case studies, and other relevant materials as needed.
Responsible for maintaining and updating the bid standard response library, ensuring supporting and source documents are managed proactively and in a timely manner.
Defining areas for improvements in tender documentation and associated supporting information gaining support and agreement from the internal stakeholders including Sales and operational teams.
Where you’ll work
Whitley Bridge
Yorkshire
DN14 0HR
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
RHG CONSULT LTD
Your training course
Bid and proposal co-ordinator (level 3)
Equal to A level
Course contents
* Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
* Ability to meet defined deadlines and set own milestones to manage workload
* Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
* Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
* Ability to meet bid submission deadlines according to guidelines / instructions
* Logging and capture of all proposal data in central repository
* Able to maintain a healthy work life balance and understand the reasons why it is important to do so
* Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
* Ability to proof read with an eye for detail
* Good creative writing skills and good grammar/authoring
* Collate proposal documents using library/information stores, search engines/corporate directories
* Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
* Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
* Liaise with sales/legal/finance teams and other virtual team members as necessary
* The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
* Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
* Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
* Build rapport and trust
Your training plan
The training for the apprenticeship will be carried out remotely with workshops/one to one's/reviews undertaken by a dedicated learning coach with RHG Consult Ltd.
On successful completion of the apprenticeship, you will gain a Level 3 Bid and Proposal Co-ordinator qualification and be eligible for membership of the Association of Bid and Proposal Management Professionals (APMP).
Requirements
Desirable qualifications
GCSE in:
* English (grade A*/9 to C/5)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Problem solving skills
* Administrative skills
* Number skills
* Analytical skills
* Logical
* Team working
* Initiative
* Non judgemental
Other requirements
Apprenticeships are not just for entry level roles or school leavers. You may be a school leaver, graduate or someone already working looking to grow their professional skills or change to another career path. You must be 16 or over, but there is no upper age limit. We would love to see your application if the role and apprenticeship programme is of interest.