Salary: Up to £33,593 (Depending on experience)
Reference: SR1643
Location: Cross Campus
Hours: 37 hours per week, 52 weeks per year
Contract: Fixed Term Contract
The Personal Assistant to the Principal is a pivotal role within the Executive Leadership and Senior Management Team support function. The incumbent will join an existing team to provide comprehensive secretarial support to the Principal, ensuring the efficient management of day-to-day college tasks, activities, and strategic priorities.
Duties & Responsibilities
1. Manage realistic and manageable diaries for the Principal.
2. Schedule, moderate, and minute college committee meetings, ensuring all aspects are organised, agendas developed, and prompt minutes and actions taken.
3. Receive, sort, and prioritise mail and emails, responding to routine correspondence with a high level of communication skills.
4. Produce documentation such as briefing papers, reports, and presentations.
5. Support impending work deadlines for both internal and external commitments.
6. Manage internal logging and reporting processes or systems as allocated within the PA team.
7. Screen calls, enquiries, and requests in compliance with college process and policy.
8. Meet and greet visitors, ensuring hospitality arrangements are in place.
9. Coordinate CPD arrangements including travel and accommodation.
10. Provide cover across the team, supporting other ELT or SMT members as required.
11. Perform ad hoc duties as required.
The right candidate will have:
1. Minimum of two years’ experience as a Personal Assistant working at senior/C-suite level.
2. Proficiency in IT systems.
3. Data protection and confidentiality awareness.
4. Previous experience within a college or educational institute.
Job Requirements:
1. Good level of general education to GCSE standard in Mathematics and English or equivalent.
2. Advanced IT Skills in MS Office.
Why choose us?
Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.
What we offer:
1. A dedicated and friendly team of professionals who are keen to develop and learn
2. Annual Staff Awards
3. CPD days - opportunities to grow and development through mentorship and coaching
4. Free onsite parking
5. Staff appreciation days
6. Onsite Starbucks & Restaurant
7. Electric Vehicle Scheme*
8. Discounted gym membership
9. Hybrid Working available
10. Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
11. Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance
* subject to terms & conditions
USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability of working with children.
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