Administration Assistant - Part-Time Scope of Work: Kent is seeking a motivated and reliable Administrative Assistant to join our team on a part-time basis for a 12-month contract, with the possibility of extension. This role involves providing administrative support, including covering reception during lunchtime and holiday periods as needed. Working hours: Monday to Friday, hours per day (08:30 – 14:00, with flexible start time) Key Requirements: Admin Assistant Duties · Assist with onboarding of staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)· Deal with new supplier requests - procurement· Organize staff collections /cards · Ordering, arranging lunches and drinks for meetings · Arrange travel and accommodation via the corporate travel company· Update CVs to company format· Assist Office Manager with new start inductions· Support with the clearing out and archiving of old paperwork to help office maintain agile and clear desk status· Assist the Office Manager with keeping Aberdeen Office Compliance documentation and requirements· Check First Aid Kits on a monthly schedule· General Admin support as required Reception Duties · Greet clients and guests, including organising visitor parking as required· Answer, screen, and forward incoming phone calls· Provide basic and accurate information in-person and via phone/email· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, liaise with landlord reception team)· Ensure reception area is tidy and presentable, with all necessary stationery and material ( pens, forms and brochures)· Look after meeting room suite, including ensure all rooms are set up ready for meetings· Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches · Receive, sort, and distribute daily mail/deliveries· Arrange courier collections as required· Order taxis and keep log of bookings· Order stationery and issue stationery to staff as required· Order PPE and control PPE stock· Order catering sundries for the office including tea, coffee, sugar, milk, fruit etc· Keep a log of maintenance contractors working in the OfficeWe are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially at [email protected] to find out how we can support you.We look forward to receiving your application Please apply directly via the Monster apply button .About us We fuse our heritage and future, people and natural resources, trades and high-end engineering, problem solving and grit, to create a new energy in the sector. Large enough to offer every skill and capability. Small enough to be agile and make decisions on the ground, right where they’re needed. That helps us put our clients at the top of their game. And puts us at the top of ours. Our recruitment process Browse through our open rolesVisit the 'Our Latest Vacancies' section of our careers page, and use the search bar to filter by keyword, category, or location.Apply for the role you're most interested inClick on "Learn more" to view the job description. Once you find the role(s) you're most interested in, click on “Apply Today” to be taken to our applicant tracking system.Didn’t you find an opening that fits you? Don't worry - we're always looking for new talent to join us You can register as a candidate in our applicant tracking system to stay updated on future opportunities by clicking on 'New User?'.Complete your applicant profileOnce you’re in our applicant tracking system, we'll ask you to tell us more about yourself, like your skills, experience and CV.At Kent, we take data privacy very seriously. Choose whether to securely store your information for up to three years for potential future roles.Confirmation of your applicationOnce you have successfully finished your application, you’ll receive an automated confirmation email.Talent team screening processOur Talent team will review your application within one week, however during busy periods there may be a delay at this stage.If you are shortlisted, we will conduct a telephone pre-screening call to discuss your reasons for applying, salary expectations and availability.Hiring manager screening processO