Are you an experienced, highly organized professional with a background in interior design, architecture, or project management? This is a unique opportunity to work as a Project Assistant supporting a UHNW Principal with their private projects, including large-scale residential renovations and yacht refit projects, while also handling occasional personal assistant duties.
This role offers the chance to work in a fast-paced, highly rewarding environment where no two days are the same.
Hours: Full-time and rare to be required over weekends
Location: London-based, with some international travel
Salary: Generous compensation package for the ideal candidate
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but are not limited to:
Project Support Duties:
* Assist in the management of complex residential renovation projects from planning to completion.
* Support yacht refit projects, including liaising with designers, contractors, and shipyards.
* Track and monitor project timelines, budgets, and deliverables.
* Coordinate with architects, interior designers, and contractors, ensuring seamless communication.
* Prepare detailed meeting minutes and action item lists during project meetings.
* Conduct research, gather quotations, and analyze costs to assist in decision-making.
* Maintain meticulous records of all project documents, including contracts, permits, and plans.
* Create and update project schedules and progress reports for the Principal.
* Oversee procurement and logistics for materials, furnishings, and equipment.
* Manage correspondence and resolve queries related to ongoing projects.
Personal Assistant Duties:
* Calendar management, ensuring seamless scheduling of meetings, appointments, and travel plans.
* Note-taking during meetings, following up on actions and reminders.
* Handling ad hoc errands, including personal shopping and task coordination.
* Managing correspondence and liaising with household staff and external vendors as needed.
* Coordinating both personal and professional travel arrangements.
* Supporting the Principal in managing their time and prioritizing tasks effectively.
Candidates must be / have:
* Strong experience in project management, ideally within high-end residential renovations or yacht refits.
* Background in interior design or architecture highly preferred.
* Exceptional organizational skills and attention to detail.
* Ability to handle confidential information with the utmost discretion.
* Strong multitasking ability and flexibility to adapt to changing priorities.
* Proficiency in project management tools and software.
* Excellent communication and interpersonal skills.
* A proactive, problem-solving attitude with a high degree of professionalism.
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