Senior Accounts Payable Officer (Bexleyheath)
Location: Bexleyheath
Responsibilities:
1. Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct.
2. Processing and paying referral fees.
3. Approving office payment requests (disbursements).
4. Reconciling Counsel Fees as per what is posted to the ledger.
5. Ability to read vendor and client ledgers.
6. Monitoring disbursements, posting to specific matters on the portal and processing payments.
7. Answering the telephone, addressing queries from the wider firm and external vendors/clients.
8. Ensuring all emails in the various AP mailboxes are responded to and dealt with timely, with a maximum turnaround time of 48 hours.
9. Invoice Processing: Manage the full cycle of accounts payable operations including processing invoices, verifying accuracy, obtaining approvals, and entering data into the accounting system.
10. Payment Processing: Coordinate and execute payment runs, ensuring timely and accurate disbursement of funds to vendors and suppliers while adhering to payment terms and company policies.
11. Vendor Management: Maintain relationships with vendors and suppliers, address inquiries and discrepancies, negotiate payment terms when necessary, and resolve issues in a timely manner.
12. Expense Reporting: Review and reconcile employee expense reports, ensuring compliance with company policies and appropriate documentation.
13. Month-end Close: Assist with month-end close activities, including reconciling accounts payable transactions, preparing accruals, and providing necessary reports to management.
14. Compliance: Ensure compliance with legal and regulatory requirements, including tax regulations, VAT, and other financial regulations relevant to accounts payable processes.
15. Process Improvement: Identify opportunities for process improvements and efficiency enhancements within the accounts payable function, implement best practices, and contribute to overall departmental goals.
16. Team Leadership: Provide guidance and support to junior accounts payable staff, including training, mentoring, and overseeing their day-to-day activities.
17. Reporting: Generate and analyze accounts payable reports to track key performance indicators, monitor vendor performance, and provide insights to management.
18. Audit Support: Assist with internal and external audits by providing documentation, explanations, and support as needed.
Minimum Requirements:
1. Minimum of 5 years of experience in accounts payable or relevant finance roles, preferably within the legal industry.
2. Strong knowledge of accounting principles, practices, and regulations.
3. Proficiency in accounting software (e.g., Thomson Reuters Elite 3E, SAP, Oracle, QuickBooks) and MS Excel.
4. Excellent communication skills, both written and verbal.
5. Ability to prioritize tasks, meet deadlines, and work under pressure.
6. Attention to detail and high level of accuracy.
7. Strong analytical and problem-solving skills.
8. Leadership and team management abilities.
Company Core Values:
1. Aspire: To challenge convention, an entrepreneur with energy for change. To be the best we can be.
2. Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems, and growth.
3. Integrate: Bring together people and systems into a cohesive force.
4. Commit: To work with integrity and invest in long-term relationships, creating a strong market position and delivering sustained commercial advantage.
Reference: JTDCTBEX
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