We are seeking a highly organized and proactive Office Assistant to join our team. The ideal candidate will be responsible for managing office tasks, coordinating office supplies, and providing admin support. This role is essential in ensuring the smooth operation of our office.
You will:
* Assist in maintaining a clean, organized, and efficient office environment.
* Handle incoming and outgoing mail and deliveries.
* Manage office calendars and schedules.
* Perform general clerical duties, including photocopying, scanning, and filing documents.
* Answer and direct phone calls, take messages and handle correspondence.
* Monitor and manage office supplies inventory.
* Order and restock office supplies as needed.
* Coordinate with vendors and service providers for office maintenance and supply needs.
* Assist in organizing office events, meetings, and conferences.
* Prepare meeting agendas, take minutes, and distribute follow-up materials.
* Complete and file expense reports for certain individuals.
Qualifications:
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides, Calendar).
* Strong organizational and time-management skills.
* Excellent verbal and written communication skills.
* Ability to handle multiple tasks and work independently.
* Previous experience in an administrative or office support role is preferred.
* Attention to Detail: Ensures accuracy and thoroughness in all tasks.
* Adaptability: Adjusts to changing priorities and tasks.
* Team Player: Works well with others to achieve common goals.
* Problem-Solving: Identifies and resolves issues effectively.
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