Main area Inventory Management Solution Implementation Officer Grade NHS AfC: Band 4
Contract Fixed term: 11 months (Contract end March 2026)
Hours
* Full time
* Flexible working
37.5 hours per week (FLEXI MON - FRI)
Job ref 319-7079645JN
Employer Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust
Employer type NHS
Site North Tyneside General Hospital
Town North Shields
Salary £26,530 - £29,114 per annum
Salary period Yearly
Closing 06/04/2025 23:59
Inventory Implementation Officer
NHS AfC: Band 4
Do you want to work in one of the best performing NHS organisations in England? Work for an organisation that was voted the best acute and combined acute and community trust in the country, based on the experience of its staff (NHS Staff Survey 2022). Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare and, this is…the Northumbria Way!
What the Northumbria Way means for you :
* Extensive staff health and well-being programme including access to our specialist Wellbeing Hub
* Support and connection through a variety of Staff Network groups
* A range of flexible working opportunities
* Generous annual leave and pension scheme
* Access to lease car and home electronics scheme (qualifying criteria applies)
* Opportunities to improve your professional development through our vast training programmes
* On-site nursery places via salary sacrifice
* Access to savings scheme via salary sacrifice with Northumberland Community Bank
We are proud to be one of the country’s top performing NHS trusts – rated ‘outstanding’ overall by the Care Quality Commission (CQC). We provide a range of health and care services to support more than 500,000 people living in Northumberland and North Tyneside across the largest geographical area of any NHS Trust in England. Our teams deliver care from hospitals, a range of community venues and people’s homes. Our hospitals include a specialist emergency care hospital (the first of its kind in England), three general hospitals and community hospitals. In the community we deliver a wide range of community and public health services.
If Northumbria Healthcare sounds like somewhere you could belong we would love to hear from you. Visit our website to catch up on our latest news.
Job overview
Northumbria Healthcare (NHFT) is proud to have been selected as one of the 20 Trusts within an NHS Supply Chain pilot for deployment of a best in-class Inventory Management System (IMS). The new IMS will enable NHFT to manage stock levels more effectively and efficiently, and support the long-term goal of tracing any product to any patient.
Are you wanting to advance your career in Inventory Management? Are you wanting to play a key role in the implementation of a best in-class IMS? If so, the below opportunity is exactly what you are looking for.
An exciting opportunity has arisen for an enthusiastic, motivated, and methodological individual to join the Procurement department as an Inventory Implementation Officer. The post holder’s primary responsibility will be supporting and implementing the Trust’s 2-year IMS roll out programme across its multi-site geography within Northumbria.
The role will have a permanent base at North Tyneside General Hospital.
If you are successfully recruited into this post you will be required to commute between the Organisation's Main Hospital sites and assist with implementation of the new inventory management solution (IMS) in line with the Trust’s 2 year IMS roll out plan.
Main duties of the job
The Inventory Implementation Officers will be responsible for the implementation and maintenance of an Inventory Management System across multiple disciplines and sites, focusing primarily on the IMS and Point of Care (PoC) roll-out of Theatres.
End user experience and customer service is at the forefront of the role and the Inventory Implementation Officers will be required to develop and maintain relationships with key stakeholders across the Trust which include, but are not limited to;
* Clinical Staff
* Inventory Management
As super-users of the system the Inventory Implementation Officers are expected to become ‘experts’ of the IMS offering advice to business as usual (BAU) staff and helping troubleshoot issues identified pre, during and post Go Live. ‘End User training’ will also form a key part of the role ensuring a smooth transition from current working practices to IMS related requirements.
Detailed job description and main responsibilities
The Inventory Implementation Officer will play a critical role in supporting the implementation of a new Inventory Management System at Northumbria Healthcare Trust (NHCT).
NHCT has been selected by NHS Supply Chain as part of a national pilot to deploy a ‘best-in-class’ inventory management and point of care solution to the Trust through a turnkey delivery model, enabled by best practice methodology, tools, and templates, that releases uncapped benefits to the Trust.
The IMS will be initially deployed to monitor the use of implants and consumables in General Theatres and will then subsequently be deployed across the rest of the Trust.
The new Inventory Management System will improve productivity, enable supply chain efficiency, and drive significant improvements to patients’ safety.
Due to the cross-functional nature of the project, the post holder will need to work and engage with key stakeholders from across the Trust including Inventory management, clinical, IT, information services and finance.
The role holder will play a key role in driving forward IMS implementation related activity, working within a team to ensure the project delivers the proposed benefits. Core activities include but are not limited to:
* Data collection, cleansing and analysis
* Product (implant & consumable) scanning and data correction
* Driving general activities within NHCT IMS implementation plan to enable go-live
The role holder will become a Trust subject matter expert and ‘super-user’ of the new IMS system, responsible for managing and correcting any issues with the IMS system in the first instance, escalating issues as required.
Due to the in-hospital nature of the IMS deployment, the role holder will be required to be on-site with flexibility to travel across all four major hospital sites (North Tyneside, Wansbeck, NSECH, Hexham).
The role holder will work closely and build strong relationships with the eProcurement Systems team to ensure Trust IMS and P2P solutions are seamlessly interacting and working with each other.
The Inventory Implementation Officer will report to the IMS & S4S Implementation Lead and will be within a team of three Inventory Implementation Officers.
The Inventory Implementation Officer will:
* Support the IMS & S4S Implementation Lead with day-to-day implementation of IMS implementation deliverables.
* Work collaboratively across the team to deliver project tasks and support with ad hoc tasks as required.
* Support with preparation and capturing key actions or decisions during daily, weekly and monthly project meetings.
* Work collaboratively with delivery partners and suppliers.
Person specification
Qualifications
* Knowledge of professional purchasing principles acquired through vocational level 3 qualification or Chartered Institute of Purchasing and Supply (CIPS) Foundation, or equivalent experience
* Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to diploma level equivalent.
* Knowledge of contract law acquired through short courses and experience
Applicants who are members of the Armed Forces, and those who have a disability that requires support in the work place (two ticks pledge) and who meet the essential criteria will be interviewed under the Trust's interview guarantee scheme.
We recognise the positive value of diversity and inclusion and are committed to a workforce that is diverse, equal and inclusive. We welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as BAME people are currently under-represented in our workforce as well as other under-represented groups such as LGBT+ and disabled candidates. We are proud to be a Disability Confident Employer, a Stonewall Diversity Champion, we have a Gold award from the Defense Recognition Scheme, and we are delighted to support Apprenticeships, Age Positive and are a mindful employer.
If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.
Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance.
Make sure to read the ‘applicant guidance notes’ before submitting your application and make sure you know everything there is to know before joining our fantastic trust!
Please note that it is a requirement of this Trust that all successful applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay.
Employer certification / accreditation badges
Name Lynne Campbell
Job title eProcurement and Project Team Manager
Email address lynne.campbell@northumbria-healthcare.nhs.uk
Telephone number 07770975685
Additional information
Teresa Palmer
Head of Procurement
07920590461
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