Job Overview
Modality Partnership Wokingham Division has a part-time vacancy for a Divisional Finance Assistant. The postholder will be an administrator who will assist the finance team within the Wokingham Division to undertake general finance duties, working at Wokingham Medical Centre providing support and assisting with queries. We are seeking dedicated postholders to join our team and who can display our CARE values: Commitment, Accountability, Respect and Excellence.
Salary for this role would be £28,333.09 per annum WTE.
This job is suitable for individuals who are career driven and have a passion for working in an agile manner, implementing solutions, supporting the Finance Liaison Officer to deliver key priorities and who are committed to making real changes to the health care services provided within Primary Care to improve patient care.
As an employee with us you can benefit from:
1. Enrolment to the NHS pension scheme
2. Annual leave minimum 27 days, plus 8 days bank holiday pro rata
3. Employee discounts and benefits scheme
4. Employee assistance programme (EAP)
5. Education and career pathways
6. Enhanced Family friendly policies
7. Flexible working
8. Wellbeing support and initiative
If you are interested in learning more, please read on.
Main duties of the job
The role is an all-rounded, hands-on administration role; the postholder will need to confidently evidence and utilise key skills such as effective communication, time management, workload prioritisation, attention to detail and the ability to prioritise deadlines in terms of ordering consumables and items for projects across the Division and the wider organisation. The postholder will work in collaboration with local divisions (including Divisional Boards) and the National Modality Business Support Team to deliver innovative ways of working to meet the strategic aims of the organisation.
The role is not a regular 9am-5pm job and is not a pure finance role; the job requires innovation, flexibility, and commitment and the postholder will be required to work resourcefully as part of the team to ensure tasks are completed.
Overview of your organisation
We are one of the largest GP super-partnerships in the UK, serving over 450,000 patients and with a workforce of 1500+. We are unique, we are always looking at ways to improve our delivery of services through the implementation of new and innovative solutions that we can scale across the organisation. Your job is to work directly with key stakeholders to help us to harmonise ways of working and improve working practices to improve patient and staff satisfaction. Most finance roles focus on budgeting and accounts, this is a pure administrative role which will equip you with a portfolio of administration skills to make sustainable changes within Primary Care.
All employees are welcomed to enrol in our employee benefits scheme and NHS pension scheme. We are committed to developing our people through education and career pathways and who align to our organisational values of CARE.
Modality Partnership is an Equal Opportunities Employer and is committed to ensuring equal employment opportunities for all our potential applicants in line with the Equality Act, 2010.
Job Description
1. Support the Division, assisting Practices with financial administration, reconciliation, claims submission, query resolution, analysis and reporting and other general finance duties to support the overall functioning of the Practices and Division.
2. Supporting the Division in ensuring financial aspects of income-generating work and associated costs are fully understood and correctly recorded within Divisional income/expenses.
3. To generate divisional sales invoices, verifying income received with central finance.
4. To support the processing of all purchase invoices to be matched to delivery notes and authorised locally in accordance with agreed local limits and forwarded on to central finance for prompt processing in line with payment run schedules.
5. To ensure that payments received locally in practice, including transfers to petty cash, are properly recorded through the appropriate system and discrepancies investigated and followed up.
6. To ensure correct recording of petty cash transactions at practice level and banking procedures are implemented effectively and consistently across practices.
7. To analyse and interpret financial payment/receipts through local bank account(s) and support central finance with clarifying payments/receipts through the central Modality bank account.
8. To reconcile bank statements for local bank accounts and provide details of reconciling payments required back to practices to central finance for action.
9. To maintain the record of inter-practice transfers (income and expense) and work with central finance to ensure correct allocation within the division.
10. To support HR in the calculation and submission of claims to NHSE for reimbursable GP absence (Maternity, paternity, sickness etc) and/or insurance providers as appropriate, verifying income received with central finance.
11. To support practices with processing of reimbursements for GP Registrars and grants/reimbursements for other trainees (Nurses, Pharmacists, apprentices etc).
12. To liaise with the Divisional Research Lead to monitor research income, verifying receipt with central finance.
13. To manage claims for Primary Care Network activity.
14. To manage claims for reimbursable Practice costs.
15. To support the management of FP34 claims for Personally Administered Items.
16. To support the review of monthly Open Exeter/CQRS/PCSE statements and income reports to identify discrepancies or omissions in payments for follow-up through central finance.
17. To liaise with central finance, Area Practice Manager and Patient Services Manager to manage / respond to all finance related queries relating to the division.
18. To work with and support other members of the team to implement changes to administrative processes, aimed at improvements in accuracy or timeliness of, or reduction in workload associated with the process.
19. To provide ad hoc administration support to the Senior Management Team.
20. To attend meetings as required and participate in PLT sessions.
21. To undertake any duties not listed above yet commensurate with the scope of the role as requested and appropriate.
NB: This job description outlines the key duties that are expected of you within the role of Finance Administrator, although is not an exhaustive list. It may be amended in line with experience, business requirements and as a result of any future organisational change.
You will love this job if you have a passion for chasing up payments and invoicing, you are analytical and innovative and are driven to find and implement solutions to improve the day to day working environment. You will learn more because you will improve the way we work from the ground up whilst working closely with leadership teams to influence service improvement.
If you feel this is the ideal career advancing opportunity for you and you want to rise to the challenge of this opportunity, we welcome an application for you to join our growing team of likeminded people.
Please Note: The Modality Partnership reserves the right to close this vacancy at any time during the advertising period.
Pre-employment
Vaccinations
As part of recruitment to the Modality Partnership, we will be checking the vaccination status of all new starters so that we can manage individual and environmental risks. We will offer support to those who may be undecided about vaccinations. Some vaccinations for certain roles are mandatory, and you will be asked to provide evidence of this where there is a mandatory requirement.
Right to work checks
All applicants invited for interview will need to prove their right to work in the UK at the interview stage.
References
References must be secured prior to beginning employment, one must be your current or most recent employer.
Employment history
You must notify us of any employment gaps of 6 weeks or more.
Person Specification: What are the minimum requirements all candidates need to meet?
Qualifications and Experience: We require high performing team members to join our team with:
Knowledge:
Qualification in Maths and English, Grade C or above, or equivalent.
Background in General Practice Finance is desirable.
Good knowledge and understanding of legislation, guidance and practice relating to finance.
Experience of handling confidential data and a good understanding of the Data Protection Act.
Skills:
Ability to analyse and manipulate complex data and information.
Proven problem-solving skills with the ability to think laterally.
Excellent interpersonal skills.
Ability to implement and instigate change.
Good organisational skills and time management in all aspects of the role.
Ability to work under pressure.
Personal Qualities:
Able to work well under pressure and deliver to tight timescales.
Well organised.
Excellent verbal and written communication skills.
Able to influence and engage individuals positively at all levels.
Strong work ethic as part of a team and working on own initiative.
Job Types: Part-time, Permanent
Pay: £28,333.09 per year
Expected hours: 22.5 per week
Benefits:
* Company pension
* Cycle to work scheme
* Health & wellbeing programme
Work Location: In person
Application deadline: 21/01/2025
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